Content ownership

All online information and University of Leicester domains must be owned by a current member of the University

Editorial control of the University's websites will lie within the Division of External Relations which also has responsibility for the content and design of the University’s website.

Every page on the University website must have a sponsor who is a member of staff. The sponsor has overall responsibility for content on their websites and is required to follow the relevant laws, ethical guidelines, and University regulations.

Type of Content

Sponsor

Detail

Academic Content

Author

Publishing of work in a field of academic endeavour in pursuance of an individual's employment with the University is the sole responsibility of the Author.

University-wide Information

Vice Chancellor, Registrar or Director of External Relations

The Vice Chancellor, Registrar or the External Relations Director must sponsor any information, which represents the University as a whole.

Central Division Information

Director of Division

The relevant Director shall sponsor such information regarding a central division.

College and Departmental

Head of College and Department

The relevant Head of College must sponsor any information, which represents a College. The relevant Head of Department must sponsor any information that represents a department.

Any other group

The Person who heads up the group.

For example, for a committee publishing information on the web the sponsor would be the chairperson or similar.

Each Department/Centre/Unit should have a web co-ordinator (i.e. someone responsible for managing, administering and coordinating web content), appointed by the Sponsor, who is responsible on a day-to-day basis for the official pages of the Department/Centre/Unit, and for ensuring their compliance with this policy.  The Web Co-ordinator must have completed the University’s web training courses before taking on this responsibility.

In order to ensure digital content is kept current and relevant to reflect the changing business environment, it will be essential for the Web-Co-ordinator to develop and maintain an effective relationship with the University’s Marketing Communications team and the Web Team.

It is the responsibility of the Sponsor and the Web Co-ordinator to ensure that all web pages created for their department, research unit, centre or institute resident under le.ac.uk or any derivative University of Leicester domain (including personal/departmental servers) conform to the following criteria:

  • Be regularly updated, where appropriate
  • Be accurate, with amendments made as quickly as possible
  • Have out-dated content/pages removed in a timely manner
  • Be relevant to the subject
  • Meet guidelines for:
    • Visual identity
    • Web usability and accessibility standards
    • Legal requirements
    • Writing style
    • Web design

Each Department/Centre/Unit must ensure that they have nominated enough staff to edit their web pages so that service can continue despite illness, holidays etc. If a page owner leaves, it is the responsibility of their Web Co-ordinator to ensure that management of web content is passed on (without a break) to other colleagues.

Web editors should notify the Web Team if they no longer need access to pages or if their authoring responsibilities change.

Sponsors and Web Co-ordinators should inform External Relations of any complaints received regarding content published on any University websites to allow issues to be quickly resolved.

The responsibility for authorship and editing of a personal page lies entirely with the user whose username appears in the identifying root directory.

External Relations of any complaints received regarding content published on any University websites to allow issues to be quickly resolved.

The responsibility in terms of authorship and editing of a personal page lies entirely with the user whose username appears in the identifying root directory.

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