GDPR and Procurement

Posted by ep256 at Apr 17, 2018 11:45 AM |
How to ensure all our interactions with third party suppliers are compliant.

The University regularly works with other parties, and we regularly engage third party suppliers to undertake work on our behalf, or provide us with systems to support our work. These relationships will often involve the transfer of personal data to third parties often to hold on our behalf in their systems. Therefore we need to ensure all our interactions with third party suppliers are GDPR compliant.

GDPR requires that any contracts we have with suppliers that involve them processing personal data on our behalf take appropriate account of GDPR, ahead of 25 May 2018. In order to do this:

  • The University’s suite of Standard Terms & Conditions have been refreshed to take account of GDPR
  • The Procurement team and IT Services have been working together to identify the high risk contracts, i.e. those involving the processing of personal data on the University’s behalf; and
  • Over the next month or so, the University will ask suppliers holding high risk contracts to amend their contracts, substituting in the new contract conditions accounting for GDPR

A quick guide with information that you need to know has been created and can be accessed at the following link

 

Further information

Everyone can play their part in preparing for the GDPR. Please read our guide on the simple things that everyone can start Doing to help prepare for GDPR on our GDPR pages.

Don’t forget to complete the University’s mandatory e-learning on information security which can be accessed via Blackboard here

GDPR Drop in surgeries are also being run on the following dates, please come along with a question about GDPR:

  • Wednesday 25 April 11-12pm
  • Thursday 10 May 11-12pm
  • Friday 18 May 11-12pm

The sessions will take place in the Career Development Service Seminar room on the second floor of the David Wilson library.

(Please note these are short surgeries to ask questions not a formal training course)

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