Organise email

It is easy to neglect the organisation and management of email within research. The value of email should be considered in terms of content, the associated attachment, and also as a means describe process, decisions and communication.

As with all recorded information held by the University, emails are covered by Data Protection and Freedom of Information legislation, and so can be requested under these laws. This means they need to be managed effectively.

Tips

  • Use folders to organise messages - establish a structured file directory by subject, activity or project.
  • Delete emails you don’t need - remove any trivial or old messages from your inbox and sent items on a regular basis.
  • Download/store important emails elsewhere - email inboxes are not appropriate places for long-term storage, and are detached from your other research data storage. Important email should be downloaded to your research storage.
  • Download/store email attachments elsewhere – attachments should be downloaded to your research storage.
  • Limit the use of attachments for research data exchange - use more secure methods to exchange data where possible.
  • Use Distribution Lists and Groups – avoid risks of misdirection of email by setting up standard lists/groups to include your collaborators.
Further Information

Research Data material:

RDM Principles

Data Planning Documents

DMP Documents - Small file

Poster (pdf pdf)

University of Leicester Research Data Management poster

Brochure (pdf pdf)

Copies: researchdata@le.ac.uk 

Blog Data For Research Blog

Glossary

A-Z

books

Input and feedback

2017 - This website will be relaunched in spring/summer 2017. Feedback and input is welcome, so please let the RDM project team know what type of content you would like to be included on the website by contacting us at researchdata@le.ac.uk.

RDM news and events
  1. The University has adopted a simple data classification model which must be applied by the PI and/or data owner
  2. We share our RDM survey: overview findings presentation as well as the results of our 2015 survey on Your research data management needs
  3. "Introduction to Information Governance" training is now available via "Embedding Informatics in Clinical Education" (EICE). The University is registered as an institution so you can register against this or ask for an account via IGT@le.ac.uk.
  4. There is now a University Information Governance web presence
  5. Our Data Management Planning documents have been updated - hard copies can be obtained if you contact researchdata@le.ac.uk
  6. Jisc has published a new RDM strategy document - "Directions for RDM Management in UK Universities"
  7. The Partridge Review - HSCIC Data Release Review - Full report (3.58 Mb) and Summary
  8. The Economic and Social Research Council (ESRC) have published a new Research data policy underpinned by nine core principles and Data management plan guidance (26/03/2015)
  9. RDM Principles approved by the University.
  10. DMPonline version 4.0 - DCC "DMPonline" (Data Management Planning) v4 has gone live. You can use this web based form to create your Data Management Plan, and share it with your collaborators.
  11. Research funder specific web pages (accessible via 'Data Planning & Management - What you need to do') for data planning and management guidance (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, and STFC)
  12. 'Data Planning & Management - what you need to' - a web page to take you through what you need to do about data planning and management.
  13. 'RDM - The Movie' is released! The 4 minute digital story of research data work here at Leicester.

... more News and Events

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