Whatever research data you have, whether or not it is legally defined as sensitive or confidential (with associated legal requirements over its management), you need to keep it secure, to control access to it and keep it safe from corruption.

Issues you need to think about include:

  • Both electronic and physical security.
  • Security of both electronic and physical resources (it is wasted effort to enforce appropriate electronic security but leave physical copies of data open for others to access).
  • Prevention of accidental or malicious damage or modification to data.
  • Theft of data.
  • Who needs to access, what.
  • Appropriate access control to data resources – establishing boundaries around your data, defining who can and can’t access, what they can do with it.
  • Compliance with confidentiality, privacy and consent agreement and legislation.
  • Release of data before assurance of accuracy and authenticity, and the potential to void intellectual property claims.
  • What devices are used to store data in the short, medium and long-term.
  • How data is transferred between devices e.g. interviews captured on digital recorders in the field being transferred to University research data storage.
  • The use and security of storage devices, particularly mobile devices e.g. external hard drives and laptops, and use of appropriate encryption.

On information security issues, please refer to Information Assurance Services.

Visit the IT Help website for information on IT systems security.

Information Security
The University Information Security Policy aims to 'ensure that all information and information systems, on which the University depends, are adequately protected.'
Information Security FAQs for Research Funding
Information security awareness online training

IT Services guidance on encryption and explanation of how this relates to IT equipment. 
University Encryption policy

Further Information

Research Data material:

RDM Principles

Data Planning Documents

DMP Documents - Small file

Poster (pdf pdf)

University of Leicester Research Data Management poster

Brochure (pdf pdf)


Blog Data For Research Blog




Input and feedback

August 2018 - This website will be relaunched in September 2018. Feedback and input is welcome, so please let the library research services team know what type of content you would like to be included on the website by contacting us at

RDM news and events
  1. The University of Leicester Figshare for data digital archive is now available for research staff and PhD students. User guidance on upload/data deposit.
  2. Information Governance training is now available, provided by e-LfH (an NHS organisation). The University has registered to access this NHS resource and individual accounts can be set up by sending name and email address to Andrew Burnham.
  3. There is now a standard University Privacy Impact Assessment process where data collection or receipt, or systems purchase or development may have privacy consequences
  4. The University has adopted a simple data classification model which must be applied by the research PI and/or data owner
  5. We share our RDM survey: overview findings presentation as well as the results of our 2015 survey on Your research data management needs
  6. There is now a University Information Governance web presence
  7. Our Data Management Planning documents have been updated - hard copies can be obtained if you contact
  8. Jisc has published a new RDM strategy document - "Directions for RDM Management in UK Universities"
  9. The Partridge Review - HSCIC Data Release Review - Full report (3.58 Mb) and Summary
  10. The Economic and Social Research Council (ESRC) have published a new Research data policy underpinned by nine core principles and Data management plan guidance (26/03/2015)
  11. RDM Principles approved by the University.
  12. DMPonline version 4.0 - DCC "DMPonline" (Data Management Planning) v4 has gone live. You can use this web based form to create your Data Management Plan, and share it with your collaborators.
  13. Research funder specific web pages (accessible via 'Data Planning & Management - What you need to do') for data planning and management guidance (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, and STFC)
  14. 'Data Planning & Management - what you need to' - a web page to take you through what you need to do about data planning and management.
  15. 'RDM - The Movie' is released! The 4 minute digital story of research data work here at Leicester.

... more News and Events

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