Data Planning & Management - What you need to do

"Water, water, everywhere, Nor any drop to drink". Flooded with information but want some straightforward advice about data management?

This page, and those linked to it focus on some of the specific things about data, IT, and data management and planning you need to do to make your life easier and any funder happy - whether bidding, during your research or after it has completed.

A. Start early with a data management plan

This is a good starting point, whatever your area of research and whether you will be University or externally funded. It frames the issues you will need to deal with as part of research definition or the bid process and thereafter if it is successful and you proceed.  You will ask yourself how you plan to organise the work.  It will clarify what you do and don't know.  It is not an end-point though - the plan will develop as you become clearer, answers are documented and you progress with your research.

Action 1: Look through a data management planning checklist  (this provided by the Digital Curation Centre).

Action 2: Create a data management plan.  You can use DMP Online use it as a template or if required, use a funder's format .  

B. Know what resources the University has

The University manages a range of IT for researchers and offers support in putting together bids and throughout research.

Action 3: Look at this website, University research IT and research data management support and decide what is relevant to you.

Action 4: Contact IT Services ( or to discuss and/or access services.

C. Know what the University and your funder requires

The what, whenhow, how often and in what format - as part of a bid, once successful, during research, at completion and beyond.

Action 5: Read the University RDM Principles, and quote them in your proposal.  

Action 6: If you are new to research data management and/or don't have an external funder read and apply 'Introduction to Managing Research Data'.

Action 7: If you already have or are bidding for resources from a research funder look at 'Introduction to Managing Research Data' and the specific funder based pages (RCUK and Non-RCUK).

Specific data and IT requirements, example documents and text

NERC NIHR STFC Wellcome Trust

Action 8: Don't re-invent the wheel. Use any local good practice examples and document templates attached to these pages. See how your research group, Department or College can advise.

D. Use resources that are generally available

There is a lot out there - support, advice, guidance, training, and resources such as discipline specific repositories.

Action 9: As a starting point look at our signpost to external resources.

RDM news and events
  1. The University of Leicester Figshare for data digital archive is now available for research staff and PhD students. User guidance on upload/data deposit.
  2. Information Governance training is now available, provided by e-LfH (an NHS organisation). The University has registered to access this NHS resource and individual accounts can be set up by sending name and email address to Andrew Burnham.
  3. There is now a standard University Privacy Impact Assessment process where data collection or receipt, or systems purchase or development may have privacy consequences
  4. The University has adopted a simple data classification model which must be applied by the research PI and/or data owner
  5. We share our RDM survey: overview findings presentation as well as the results of our 2015 survey on Your research data management needs
  6. There is now a University Information Governance web presence
  7. Our Data Management Planning documents have been updated - hard copies can be obtained if you contact
  8. Jisc has published a new RDM strategy document - "Directions for RDM Management in UK Universities"
  9. The Partridge Review - HSCIC Data Release Review - Full report (3.58 Mb) and Summary
  10. The Economic and Social Research Council (ESRC) have published a new Research data policy underpinned by nine core principles and Data management plan guidance (26/03/2015)
  11. RDM Principles approved by the University.
  12. DMPonline version 4.0 - DCC "DMPonline" (Data Management Planning) v4 has gone live. You can use this web based form to create your Data Management Plan, and share it with your collaborators.
  13. Research funder specific web pages (accessible via 'Data Planning & Management - What you need to do') for data planning and management guidance (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, and STFC)
  14. 'Data Planning & Management - what you need to' - a web page to take you through what you need to do about data planning and management.
  15. 'RDM - The Movie' is released! The 4 minute digital story of research data work here at Leicester.

... more News and Events

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