Office moves

Arrange an office move

You can request for help with moving office. If more than one PC needs to be moved, you will need to choose someone as a coordinator for the move. Your move will be handled by porters from Estates, supported by IT Services, if required.

You will need to ensure that you provide sufficient notice for your move to be arranged.

Complete the office move booking form and attach the booking form spreadsheet:

If you receive IT support from one of the College IT support teams led by Jitin Liladhar or Andrew Myers you should contact them directly about planning your office move.

How to prepare

  • When your crates arrive, pack the contents and label your crates:
  • Standard sized crates should be used for general office items etc.
  • Larger, deeper crates should be used for your IT equipment only.
  • When you have submitted the booking form you will receive an email from Estates and Campus Services to confirm a start date for the move and when your computer will be reconnected along with the allocated times. If any additional information is required a member of Estates or IT Services will contact you directly.

Label your crates

Before your move you will receive crates from Estates and Campus Services to pack your items.  It is important that crates are labelled on the side of the crate to include the following:

  • Name
  • Username
  • PC ID (i.e. UA-1234). See Find your PC ID
  • New location details (Building and room number)
  • New desk number (if you have received a desk plan from Estates and Campus Services)

Notice periods

If you are booking an office move, you will need to provide sufficient notice for your move to be arranged. For moves involving twenty or more people you should also advise the Estates and Campus Services - Interiors.

The length of notice required, is dependent on the number of people to be moved, as follows:

Number of staffWorking days notice required
1 to 2 2 days
3 to 5 4 days
6 to 8 7 days
9 to 10 10 days
11+ 15 days

Need help?

You can contact Estates for all enquiries by using the following contact details:

Sharon Bassett or call 0116 252 2813

If you have specialist equipment you need to move, contact the IT Service Desk for advice, before booking your move.

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