Repeat Room Bookings 2019/20 Term 3 (SU)

Form for Student Groups to request repeated room bookings during term time.

Welcome to the Repeat Room Bookings (SU) form, this form is designed for bulk bookings within the Students' Union and Oadby Halls of Residence during term times. Please be aware rooms can only be booked during their relevant opening hours.

Please submit your 2019/20 term 3 bulk bookings before Friday 27th March.

SU Term Time opening hours:

Monday - Friday 9am - 10pm

Saturday - 10am - 4pm

Sunday - Closed

If you require multiple weekdays, please submit one form for each day.

Due to the limited space, we encourage Student Groups to consider holding some of their meetings in the bookable spaces at Oadby. For information on Oadby rooms e.g. opening times, room types, capacity etc please follow this link:

To help you decide which room is most suitable for your needs please refer to the tables below.

During the refurbishments, many of the rooms in Percy Gee are unavailable. The University have given us the use of four rooms in Charles Wilson (the Belvoir suite and Garendon) on weekday evenings, 6-10pm. Because of this very limited availability, please keep requests for room space as short as possible, and ensure that you make use of the room that has been allocated to you.

SU rooms during refurbishment v2

Date of Enquiry   Please enter today's date.
/ /  
Risk Assessment form   Does your master risk assessment (MRA) cover this regular booking? If no, find the MRA form at, then resend it to Your booking cannot be processed without this form.

External Visitors   Will you be having an external vistor at your event? If yes, find the External Visitor form at, then send it to Your booking cannot be processed without this form. External visitors include coaches, trainers, teachers, guest speakers etc.

Catering   For all bookings where your group is providing food, (including one off occasions within bulk sets of bookings) you must follow our Food Provision Requirements. Please follow this link and the instructions to ensure all relevant information has been provided to union activities.

Please be aware all of the above forms (if required) should be completed and approved by Union Activities before you submit your booking request.
Booking times Please refer to information on opening hours for both the SU and Oadby Halls at the top of this page to ensure your booking remains within these parameters.
Start Date of Repeat Booking   Term starts 27th April 2020
/ /  
End Date of Repeat Booking   Term ends 5th June 2020
/ /  
Type of Attendance   Who is attending your booking?
Room Preference Due to the SU redevelopment this section has been altered so that the information can be passed on the university if required so that they can best accommodate your bookings. If you wish to book an Oadby Halls room, please refer to the Oadby bookable spaces document as the times available for these rooms differ to the SU
Please select a Room type  

Equipment Required Please be aware equipment is limited to availability and is room dependent i.e. some rooms have more equipment available for use than others. Any damage to equipment is chargeable to the user.

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