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You are here: Home / Offices / Students Union / Student Group Forms / Union Event Notification Form

Union Event Notification Form

Please complete this form if you are intending to hold one-off or regular events as part of a Student Group at least 2 weeks prior to the event. To host events you must have completed a Master Risk Assessment.

Please also submit any other forms that may be relevant to your event, such as:

Trip Registration Form

External Visitor Form

Food Provision Requirements

Food Provision Checklist

Room Bookings Form

Your Student Alias NO @student.le.ac.uk

Student Group Name All affiliated Student Group Name's have now been standardised to assist Union Activities

If stated 'other', please put Group Name below

Organiser Name The organiser of the event will also be acting as the Risk Assessment Lead

Name of Event e.g. MCM Comic Con Trip

Is this a one-off or a regular event? A regular event is defined as something that occurs more than once in a term. This doesn't include a one-off event that is run over multiple days, e.g. awareness weeks

One-off (This can include an event over multiple days)
Reoccurring / Regular

Please detail the start date and time of your event here: e.g. 12/12/17 at 7pm (note: if this is a regular event, please detail the date of the first occurrence and give details in the box below)

Year / Month / Day Hour : Minute AM/PM

Please detail the end date and time of your event here: e.g. 12/12/16 at 11pm

Year / Month / Day Hour : Minute AM/PM

For Regular events, please list all the dates and times here e.g. every Monday in Semester 1.

Event Location Please provide as much detail as possible. See room bookings form if you need to book a room.

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How many people are expected to attend the event?

Will your event cost more than £500? This includes catering, venue hire, and other associated fees.

Yes
No

Will food be provided or sold at your event(s)? (Including external caterers or homemade items) If yes, please ensure the food disclaimer has been submitted to unionactivities@le.ac.uk along with any relevant documentation. If you are eating out at a restaurant, you do not need to supply any further information.

Yes - Homemade/Supermarket
Yes - External Caterer
No

Will an external visitor be at your event(s)? (Including guest speakers and service providers e.g. facepainters) If yes, please provide the necessary documentation. (see top of form for link to document)

Yes
No

Is this a trip? A "trip" is defined as an excursion outside of Leicester. If yes, please provide the necessary documentation (see top of form for link to document)

Yes - Domestic
Yes - Abroad
No

Is this a fundraising event for charity? If yes, please complete the fundraising questions at the end of this form. Only tick yes if you are raising funds for a charity.

Yes
No

What is the name of the charity you are fundraising for? Please enter the official name of the charity you are fundraising for. If you are not fundraising for a charity, please put N/A.

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What is the UK registered charity number of the charity you are fundraising for? Please enter the UK registered charity number for your chosen charity. If you are not fundraising for a charity, please put N/A.

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Please confirm you have notified the charity of the event and of your fundraising. If you have not done so, it is necessary that you notify the charity of your event.

All funds raised for external charities must be donated into the RAG account, to be sent to the external charity. This is in order to comply with charity law. Please confirm that you understand that any money you raise from this event or any future ones must be donated through the RAG bank account.

In order to donate the funds through the RAG account, we will need the charities banking details. This is so that we can process your funds when they come to us. When you come to the SU to count your funds raised, you will be required to provide the desired payment method to your charity (Bank transfer (BACS), Cheque). Please confirm that you understand this, and will bring these details along when cashing your funds in.

Is there anything else you'd like Union Activities to know? Let us know if you have any notes or if you'd like further support from Union Activities

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