Your Personal Timetable

Information for staff can be found on the staff timetabling web pages.

We are aware that a small number of student's teaching events may not immediately display in the MyUoL App but are showing in O365 / Outlook Calendars. If this is the case please see the guidance below:

Some users may see an ‘Unauthorised Access’ message in the Calendar tile, you will need to click on the tile and this should refresh the tile to allow access.

If you are still having issues can you please carry out the following:

- Sign out of the MyUoL App, Close the app and make sure the app is closed in the background.

- If the above doesn’t resolve the issue, remove the app and reinstall. Raise a self-service request through if you continue to experience issues.

Undergraduate and postgraduate taught students will have access to a personal University Calendar for Semester 1 by the 17th September (unless you are on an early start programme in which case it may be sooner). Following the release of timetables on the 17th September, you will be able to view all of your 2021/22 timetabled activities for Semester 1. This provides the perfect space for you to coordinate all of your University activities and timetabled sessions, alongside your personal commitments.


How can I access my University Calendar?

You can view your calendar using:

  • Microsoft Outlook app on your mobile device
  • MyCalendar in the MyUoL app on your mobile device (read-only version)
  • Microsoft Outlook on your personal PC/Mac, or a University PC

You will need to give the MyUoL app consent to read the data from your University Calendar. When using the MyUoL app, we would recommend viewing your Calendar in day view.

Find out more about accessing your calendar on the email and calendar help pages.

It is your responsibility to ensure that any mobile devices and computers you use to view your University Calendar are set to UK time otherwise events may not display correctly.

The timetables for Semester 2 will be available from December 17th 2021 (if you are a new student joining us in January 2021, once you have completed online registration, it may take up to 24 hours to be able to view your timetable in your University Calendar). If there has been a recent change to your student record (e.g. a change of course, return from a period of suspense or if you have completed online module selection), your updated personal timetable will appear in your Calendar within 24 hours.

Calendar Reset

Please be aware that you are the owner of appointments in your University Calendar, including the timetabled activities that are published to you. This means that you have the ability to edit, move and delete timetabled activities - however, we strongly discourage you from doing so. Such changes will not update the University timetabling system, but it will affect your view of that information, and may result in you missing an important timetabled activity.

We understand that changes can happen accidentally, and for that reason, we have developed a tool called Calendar Reset. This enables you to refresh the teaching activities in your calendar back to their original state, should you need to do so.

Please note that refreshing your calendar will not automatically resolve issues with your timetable (e.g. missing activities). If you have an issue with your timetable, please see the 'Questions about your timetable' section below.

There are two ways you can access Calendar Reset:

Using the MyUoL app

  1. Open the MyUoL app.
  2. Click the tile labelled ‘Reset your Calendar’.
    A page will pop up on your screen, confirming that you have reset the teaching activities in your University Calendar.
  3. Close the screen.
    You will now be able to continue using the MyUoL app.

Using the web link

  1. Head to the Calendar Reset web page.
  2. Click the text which says ‘Reset timetabled appointments in your University Calendar’.
  3. You will be taken to a page which says 'Your appointments will be reset.'.
  4. You have now successfuly reset the timetabled activities in your University Calendar. Simply close the page and the process is complete.

You are able to reset your calendar once within 24 hours.


Open Timetables

If you would like to view module, programme or room timetables, you can do so using Open Timetables.

You can access Open Timetables at, or using the ‘Open Timetables’ tile in the MyUoL app.

To use this platform, simply:

  1. Choose the way that you would like to view timetables, using the drop down option on the left hand side.
  2. Click ‘View options’ and select a date range using the drop down option (e.g. Semester 1 and Pre-sessional).
  3. You will now be able to see the timetable in your desired way, for your desired period of time.

Open Timetables can be accessed from anywhere in the world, and it’s also device responsive so can be accessed using a computer, phone or tablet. You do not need to log in to use it. We recommend using Chrome as your browser when accessing the platform.


How are student timetables created?

  • The University has a central system, which holds a record of all University students. The information in this system is pushed through to the University timetabling system, to be used when creating timetables.
  • Throughout the year, the Timetabling Team work with teaching staff across the University, to build timetables for all students, using the University timetabling system.
  • A draft copy of the timetable is shared with all teaching staff, providing an opportunity to highlight any changes that need to be made before the final timetables are published to all students.
  • At the start of each semester, timetables are published to student and teaching staff University calendars.
  • The University aims to give each student the best possible timetable (e.g. avoiding long consecutive blocks of teaching without a break, or having large gaps between timetabled activities). However, various factors mean that this is not always possible. For example, staff availability and the availability of appropriate teaching space limits when an event can take place.


Online or face-to-face activity?

  • Your timetable may contain face-to-face events, events that will be online or a mix of the two. In your calendar the events will be displayed with either the room code, indicating that the event will take place face-to-face or it will say ONLINE to indicate it is an online session, both circumstances can be seen in this example.
  • If you click onto the event in your timetable it will open a box with further information such as a session description. Either it will say ONLINE in the title or, if it is a face-to-face event, will have a room number under the date and time.
  • To fully open the timetabled event you will need to double click on the event, this will give you further information including the staff member taking that session. Similarly to above, it will either say ONLINE in the title, or if it is face-to-face, it will have a room number under the date and time.
  • As government advice relating to COVID-19 changes there may be times when events need to be changed to online only, in these instances you will be contacted by your School to clarify which events will be moving online and the face to face indication on the timetable can be disregarded.


Questions about your timetable

If you have questions about your timetable, please refer to the query guides below:
If your question is not answered above, please speak to your School Administration Team. If you need technical help with accessing or using your calendar, refer to the IT help pages.


University Key Dates Calendar

All students and staff are able to access a University Key Dates Calendar. This contains important University dates all in one place, such as semester dates, registration deadlines, course transfer windows and exam periods.
Find out more about this on the University Key Dates Calendar web page.


Teaching starts on the hour, as published, and runs until 10 minutes to the stated finish time. This allows for a ten-minute change over time at the end of each hour-long block for setting up the next session and/or travel time between rooms.

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