Attendance Management

Attendance is a requirement for all campus-based programmes of study, full or part-time, and is key to students' successfully completing our programmes.

Attendance Management System (AMS)Touch GREEN to be SEEN

AMS is the attendance management system for all campus-based taught students and was introduced at the start of the 2016/17 academic year.

Most of our centrally timetabled teaching spaces have card readers installed inside. When students attend a timetabled teaching event, they need to touch their student ID card against one of the readers in the room until it turns green. This will register their attendance at this event. The system works by pulling information from the University's timetabling system CMIS.

Students can register their attendance up to 15 minutes before the start time of a teaching event.

Our attendance management system ensures compliance with UKVI requirements linked to sponsoring Tier 4 students. It also ensures we're fully compliant with the Student Loans Company (SLC), in relation to students who have been withdrawn.

The implementation of an attendance management system has been reflected in our Policy on Attendance at Timetabled Teaching Events.

All training and supporting materials (log-in required) are located in our Attendance Management Project webpages. This includes step-by-step guides for using the AMS website and a lecture-captured recording of the briefing session delivered to programme administration teams.

Information for students

New and returning students have been communicated to through a range of channels, to advise them of the new way to register their attendance at timetabled events:

    • Email to all students from the Pro-Vice Chancellor for Student Experience to welcome them to the 2016/17 academic year
    • Announcement on the students' homepage of the webpage
    • Insider email to all students
    • Social media messages on the UoL and Students' Union Facebook and Twitter feeds
    • Briefing note for Course Reps and Peer Mentors advising how the system works
    • Information 'credit-card' style cards given to new and returning students during the first weeks of term, with the 'Touch GREEN to be SEEN message' and details of the website:

The manual attendance management process (introduced as an interim process for 2015/16) should still be used for ELTU, PGR, PGCE, students on placement/year out and medical students undertaking non-timetabled events.

Useful documents and links

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