Proof-Reading Rules

The University's guidelines about proof-reading are reproduced below.

The University does not offer a proof-reading service to students nor does it recommend the use of any proof-reading services. Proof-reading is the final stage of producing a piece of written work and therefore, whenever possible, the University believes that students should carry out their own proof-reading. Where a student chooses to ask another individual to proof-read their work or engages a proof-reading service to undertake this task they must adhere to the following rules.


In all cases work submitted by a student must be their own work and any use of a third party proof-reader or proof-reading or editing service must not compromise the authorship of the work submitted.


Students should consult their department on its policy with respect to the use of proof-readers for particular programmes and modules and ensure that they adhere to the relevant rules.


Students should declare that a proof-reader has been used on submission of their work.


Where a proof-reader or proof-reading service is used they may:

  • Identify spelling and typographical errors
  • Identify poor grammar
  • Highlight formatting errors or inconsistencies
  • Identify errors in labelling of diagrams, charts or figures
  • Highlight a sentence or paragraph that is overly complex or where the intended meaning is not clear
  • Draw attention to repeated phrases or omitted words

Where a proof-reader or proof-reading service is used they must not:

  • Rewrite passages of text to clarify the meaning
  • Change any words or figures, except to correct spelling
  • Check or rewrite calculations, formulae, equations or computer code
  • Rearrange or reformat passages of text
  • Contribute any additional material to the original
  • Re-label diagrams, charts or figures

Failure to adhere to the above requirements will result in an investigation under the academic dishonesty regulation and appropriate penalties will be applied.

The University's guidance about proof-reading was approved by Senate in November 2011 on the recommendation of the Academic Policy Committee (September 2011)

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