Process for Submitting your Application

Do Lucre costing



Send LUCRE costing to Departmental Representative


Departmental Representative sends LUCRE costing to RSO


RSO checks costing and approves -> Approval form is released


Have Approval form signed and return it to RSO



Fill in all required fields in application form



Submit to funder



Submitting Non-Electronic Applications

When submitting hard copy application forms please check whether a central authority signature is required. If this is the case you will need to make an appointment with the member of the RSO Pre-Awards Team dealing with your department. Note that the person signing off will be checking that we have received a signed Approval Form from Lucre (with signatures of the PI and Head of department) and that the costs on the Application Form match the costs on Lucre. A signature will not be given if these criteria are not fulfilled.

Even if a signature is not required on the application you must send a copy to the RSO. If you don't your application will not be reported, which could be detrimental to yourself and your department.

Electronic submissions:

Once the application has been submitted online an automated e-mail is sent to RSO to inform us of the submission. RSO then checks all financial details. The costs in the Approval Form and the online form have to match. RSO submits the application online to the funder. In some cases the approval of the Head of Department is required before RSO approval.

Please submit with sufficient time in case alterations are necessary. The websites close at exactly the times stated. Take care; the time that you submit the application is not when it is received by the funder. It is the time when the RSO approves the application that needs to be before the deadline (The RSO closes at 5pm).


For applications to the Research Councils (AHRC, BBSRC, EPSRC, ESRC, NERC, STFC) use the JeS system:  

For help with the JeS system click here

For applications to the Medical Research Council (MRC) use the EAA system:

For applications to The Royal Society or British Council use the e-GAP system

For help with the e-GAP system click here 

For applications to The Wellcome Trust use the eGrants system:


Please refer to the individual funders guidelines for detailed information.





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Who to contact

Research Support Services Contact details

Tel - (0116) 252 2437 or (0116) 229 7763

Fax - (0116) 252 2028

E mail -