Overview of Post Award Services

Function

Summary of Activity
Budgetary Control
 
Day-to-day project management of budgets and deliverables are fully the responsibility of the Department/PI.  Please ensure you are familiar with the section on Responsibilities
Budgetary Control Reports Financial reports are available on the University’s financial system, SAP.  Your Departmental Administrator will be able to produce these reports for you, or PI’s can directly access these reports.  Further information on SAP reporting is available.
Financial Submissions & Invoicing All claims, statements, and invoices to the Funding body will be prepared by Research Finance.  For more complex projects, Research Finance will need to work closely with the academic department for fuller analysis of costs.
Non-Pay Expenditure Non-pay expenditure is initiated within the Department.  Many funding bodies have strict audit requirements, and eligibility criteria on what can be spent in this category.  Please ensure you are familiar with funding body regulations before incurring costs.
Staff Costs All directly incurred employment costs must be initiated by the department/PI by completion of appropriate staffing RSA forms.   These are approved by HoD, Research Finance and Personnel.
Studentships Research Finance should be alerted to any project funded studentships as soon as they have been recruited.  This will help us to identify the correct payment route early and ensure timely payments to the student. 
Overhead Processing Overhead processing (including PI time and other Directly Allocated Staff) is completed by Research Finance
Debt Collection Research Finance has a debt collector post dedicated to ensuring invoices and claims are paid in the timeliest manner possible.
Project Closure Project closure is completed by Research Finance, including the processing of final balances.
EU Grants Due to the rigorous requirements of reporting for EU funding there is a special page dedicated to financial management of EU projects.

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Who to contact

Research Support Services Contact details

Tel - (0116) 229 7763

Fax - (0116) 252 2028

E mail - RED@le.ac.uk