5.1 Publishing research outputs

Best practice guidelines around publication of research
  1. Researchers must publish and disseminate research in a manner that reports the research and their findings accurately and without selection that could be misleading. If the terms of funding require publication within a set time, researchers must make every effort to meet these deadlines, for example the 12 month deadline set for clinical trials under Good Clinical Practice rules.
  2. Anyone who has participated in a substantial way in conceiving, executing or interpreting at least part of the relevant research must be given the opportunity to be included as an author of a publication derived from that research (see also section 5.2, Authorship and acknowledgment).
  3. Any person who has not participated in a substantial way in conceiving, executing or interpreting at least part of the relevant research must not be included as an author of a publication derived from that research.
  4. Where the publication or dissemination of research or research findings generates or may generate interest from the media or the general public, researchers must seek advice from the Press Office.
  5. A publication must contain appropriate reference to the contributions made by all participants in the research and information on sources of financial support for the research upon which the publication is based. Authors must seek permission to include such references, and agreement on the specific form of words to be used, prior to publication.
  6. Where a research funder or contributor specifies a form of words and/or content for acknowledgements of support or protection of anonymity, you must make sure that your reference meets these requirements.
  7. If you are put under pressure, by sponsors and research funders or other parties, to discourage or suppress appropriate publication or dissemination, or to influence the presentation or interpretation of findings, you must report this to the Chair of the Research Strategy, Policy and Performance Committee or Director of the Research and Enterprise Division in the first instance.
  8. Each author of a publication must agree to its final, peer-reviewed, version.
  9. All authors share responsibility for the veracity of the published work. Each author must satisfy themselves that the research reported has been carried out properly and ethically.
  10. A publication that is closely related to another publication derived from the same research (such as one using the same dataset) must contain appropriate reference to the other publication.
  11. You must not submit work that is substantially similar in style, content or length to more than one journal or publisher unless it has been rejected by the previous journal or publisher.
  12. The bibliography for a publication must be appropriate for the output, accurate and avoid excessive self-citation.
  13. Forthcoming publications must be accurately described in references and lists of publications, using terms such as ‘in preparation’, ‘submitted to’, ‘accepted for publication’, 'forthcoming' or ‘in press’, and subject to the rules of publishers and journals.
  14. Should a published work be found to contain errors, other than those of a minor, typographical nature, the editor of the journal or the publisher must be informed immediately. The appropriate corrective action, for example through publication of a correction or retraction of the paper, should be determined in consultation with the editor. The action must be reported to the Chair of the Research Strategy, Policy and Performance Committee who will consider whether the error arises from misconduct in research and whether further action is needed.
  15. Although the University does not assert its ownership of the copyright in respect of material such as books, journals and articles, it does retain its right to use and produce such materials for internal educational purposes, whilst recognising the author’s moral rights.
  16. You must ensure that all reports and other publications arising from research projects bear an appropriate assertion of copyright. If your publisher makes your research output immediately open access from their website, your funder may require that you additionally specify a particular reuse license, e.g. Creative Commons licences.
  17. You must ensure that the addresses of all University-affiliated authors are stated in the publication in a format that complies with the University's Policy on institutional affiliation in research publications, in order to ensure that the University receives the appropriate academic prestige and acknowledgement in citations of the publication.
  18. Any conflicts of interest must be declared when research findings are reported at meetings, conferences, in presentations or in publications.
  19. Researchers should seek advice from the Research and Enterprise Division, the University Research Ethics Committee or their Ethics Sub-Committee, as appropriate, in cases where the publication and dissemination of research and the findings of research includes:
    1. Confidential or proprietary information;
    2. Issues relating to patents or intellectual property;
    3. Findings with serious implications for public health; and/or
    4. Contractual or legal obligations.

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Who to contact

Research Support Services Contact details

Tel - (0116) 252 2437 or (0116) 229 7763

Fax - (0116) 252 2028

E mail - RED@le.ac.uk