Email signatures

Signatures provide a standard sign off at the bottom of your email and usually include your name, job title, department and contact details.

External Relations have produced a template for a standard signature for Windows users. And have asked:

In the same way we have a standard format for business cards, we would like staff to apply the style to their email signatures. It is important that we have consistency within our email signatures, as this can help us to strengthen our brand identity.

A separate template for Apple users is available. 

Create and add a signature in Outlook

  1. Open the template > copy the text and logos
  2. Begin a new email message
  3. Choose the Message tab
  4. Click Signature > Signatures...
  5. Click New
  6. Type a name to refer to the signature by e.g. John
  7. In the Edit signature area paste the template text and logos
  8. Amend the text to display your own contact information
  9. Click Save
  10. Choose your default signature before you click OK

Amend your signature or settings

  1. Begin a new email message
  2. Choose the Message tab
  3. Click Signature > Signatures...

Choose a default signature

Having created a signature you can set it so that it is always added to new messages, replies and forwards.

  1. Under Choose default signature click the arrow next to New messages: (none)
  2. Choose the signature you wish to use for new messages
  3. Click the arrow next to Replies/forwards: (none)
  4. Choose the signature you wish to use for replies and forwards
  5. Click OK

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