Receive attachments

You don’t have to open an attachment to read it.

  1. In the Reading Pane, single click on the tab showing the attachment name
  2. A preview of the file will show in the Reading Pane
  3. To return to the message contents click the Message tab in the Reading Pane

Attachments ribbon

Selecting the attachment in the Reading Pane will also open the Attachments ribbon giving you further options including Save All Attachments and Remove Attachment

Delete/remove an attachment

Large attachments take up space in your mailbox.  Consider deleting any attachments larger than 1 MB
If you want to keep the attachment save if first.  Once you have removed an attachment you will not be able to undo the action or recover it from the deleted items.  The itself message will be kept.

  1. In the Reading Pane, single click on the tab showing the attachment name
  2. The Attachments ribbon will open
  3. Click Remove Attachment
  4. You will be asked “Are you sure you want to remove the selected attachment from this message?”
  5. If you are sure, click Remove Attachment

Send attachments

Blocked attachments in Outlook

Whilst you can send any type of attachment from Outlook, potentially unsafe attachments are blocked by Outlook as they are received.

For example, these file types will be blocked:

  •  .exe (Executable)
  •  .mdb (Microsoft Access versions 2003 and earlier)
  •  .pst (Outlook Personal Folder)

It is possible to send these file types to an Outlook recipient by changing the file extension before you attach them or by zipping the file and attaching the .zip file. You may need to instruct the recipient on how to retrieve them afterwards.

Link to a file on a shared drive

Whilst attachments send a copy of the file to the recipient, links will allow a recipient within your department to open the original document on your shared departmental X: drive or a local shared disk. Ensure the recipient has access to this drive.

  1. Start a new email or reply
  2. Click into the message body area
  3. Choose the Insert tab 
  4. Click the Hyperlink button
  5. Browse to the file you want to link to
  6. Click OK
  7. The file path will appear in the email as a link, the recipient can click on the link to open the file

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