How others see your calendar

Other staff can view your calendar using Outlook 2016 or Outlook Web App.

When other staff view your calendar they will see your availability (free/busy information). They won’t see the details of your appointments unless you have shared your calendar with them.

It’s important to choose the correct option under Show as:. Make sure that you choose Out of Office when you’re on holiday (this will be labelled Away in Outlook Web App).

If you’re using calendar to plan your work or to remind you of things, set them to Free so that others don't think you're busy when they view your calendar.

Other calendar

Shared Calendars

If you have shared your calendar with your colleagues they will be able to see the details of your appointments. You can mark an appointment as Private when necessary so that your colleagues can’t see the details.

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