Setup your Mac to print from a Smart Printer

Instructions for staff for how to setup your Mac to print to a University Smart Printer.

You can print from a Mac on campus when connected to the University network using a cable or use AirPrint to print a document using eduroam wifi.

  1. Click the Apple menu (located in the top left of screen), and select System Preferences
  2. Click the Printers & Scanners icon, then click the + button on the left of the window. Now click Add Printer or Scanner…
  3. Click the Advanced button in the toolbar (if this is not visible, hold down the Ctrl key, click on the toolbar, click Customize Toolbar, then drag the Advanced button to the toolbar and click Done)
  4. When the drop-down menus become available (this may take a minute): select Windows Printer via Spoolss from the Type drop-down menu
  5. It is recommended that you use black and white double sided as your default print type. In the URL box, enter the server name (beginning with smb://). The table below summarises the different print types and server names:
    Print typeServer name
    Black and White, single sided smb://
    Black and White, double sided smb://
    Colour, single sided smb://
    Colour, double sided smb://

    The ?waitjob option is important otherwise multiple jobs will need to be released one-by-one at the Smart Printer.

  6. In the Name box, give a name to the printer e.g. Black and white single sided
  7. In the drop-down list Use:, select Generic PCL Printer for black and white or Generic Postscript for colour. Then click Add
  8. If the printer is able to print double sided, tick Duplexer or Duplex Printing Unit to enable double sided printing. Enable other printer options as required, then click OK
  9. Close System Preferences
  10. Try printing a test document by opening any text editor (such as Text Edit or Microsoft Word). Write something in the document and choose to print it.

    A dialogue box should then appear requesting your Username and Password. Enter your University IT account username and password, prefixing your username with UOL\. Make sure Remember this password in my keychain is checked so that you do not need to enter your details each time you print. Click OK.

    If the dialogue box does not appear, you might see a printer icon in your Dock, and in there your test print job sitting in the queue with a message advising it is currently on Hold for Authentication. Highlight the job and click the resume button on the right-hand side (the curved arrow icon). You should now be able to enter your University IT account as per Step 10.

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