OneDrive iconWhat is OneDrive for Business?

OneDrive is similar to your Personal Z: drive but you can access your files anywhere, on any device. Share and work on files with your colleagues instead of sending attachments

You can use the get started guide to see how to share a document with a colleague and start collaborating.

Microsoft provide lots of help pages for how to use OneDrive.

If you are not using a University PC, you can use Office online using a browser or alternatively use any one of the Office apps on your personal phone or device.

Access your OneDrive

You can access your OneDrive by going to a web browser

  1. Enter in the address bar
  2. Click on the OneDrive tile

What do I need to know?

  • You can share documents with anyone who has a University IT account. You will not be able to share documents with people outside of the University.
  • OneDrive is not intended for project work or final versions of shared documents.
    • Similar to your Personal Z: drive, files are owned by the IT account/OneDrive where the files are stored, so documents will be deleted when the owner leaves the University
  • You can only share files with colleagues that have a University IT account
  • You should not sync files to a personal (Non-University owned) PC, Mac or laptop using the OneDrive Sync client as outlined in the University information security policies
  • There are some types of data you should not store using OneDrive:>
    • See the University Data classification information. You should classify your data using the decision tree
    • If your data is Restricted or Highly Restricted you must not store the data in OneDrive
    • For researchers, it is important that you review the terms and conditions that you may have signed for how you store your research data and ensure you continue to comply with them
  • Whilst you can share files with students, OneDrive is not intended to replace Blackboard or other teaching facilities
  • OneDrive is not available on all University IT accounts including privileged, departmental and test accounts.

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