Use Outlook 2013 to set automatic archive policies

Using Outlook 2013 you can set an Outlook Online Archive automatic archive policy on specific folders or on your entire mailbox.

Specific folders

When you set an automatic policy on a specific folder you will include any subfolders contained within the folder.

  1. Right click on the specific folder in your Folder List

    Choose properties
  2. Choose Properties…
  3. Follow the steps below to Apply the archive policy

Entire mailbox

When you set an automatic policy on your entire mailbox you will include all folders (Inbox, Folders and Subfolders, Sent Items, Deleted Items, Drafts).

  1. Right click on your mailbox, at the top of your Folder List
    (username@mail.cfs.le.ac.uk or username@leicester.le.ac.uk)

    Right click on the main mailbox
  2. Choose Data File Properties…

    Choose Data File Properties
  3. Follow the steps below to Apply the archive policy

 

Apply the archive policy

When you apply the archive policy you can choose the length of time before emails are moved to your Outlook Online Archive.

Within the Properties box:

  1. Choose the Policy tab
  2. Click the arrow beneath Move Items to the Archive when older than:

    Move older items to the archive
  3. Select the archive period after which emails will be moved to the Outlook Online Archive

    Move items to the archive when older
  4. Click OK

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