Mailing Lists

A Mailing List is an email address for a group of people, for example

The members of a Mailing List will receive emails sent to that group. Only people with a University IT account can be members of a University email group. You cannot send an email from a Mailing List.

Request a new Mailing List

Contact the IT Service Desk to request a new Mailing List. You will need to provide the following information:

  • Name of the Mailing List
  • One or more owners of the Mailing List. These people will be able to add or remove list members. The owners do not need to be members of the list
  • You may also want to provide a description of the list that will be displayed in the Address Book

By default, other people will be able to see the list and its members from the Address Book in Outlook. If it is essential to hide the Mailing List from the Address Book, you can contact the IT Service Desk to request this. However this means that the group owner will have to contact the IT Service Desk before they can add and remove group members in future.

Types of Mailing Lists 

When requesting a Mailing List you will need to specify what type of mailing list it is that you require.

Add and remove members of a Mailing List

Group owners can add and remove members of a Mailing List.

Add and remove members

You may also want to check which lists you manage.

Why can't I update the members of Distribution Groups?

Find out who owns a Mailing List

You can find the owner of a Mailing List from the Outlook Address Book, as long as the list has not been hidden:

  1. Start Outlook and view your emails
  2. Click Address Book on right of the Home tab
    Address Book
  3. Search to find your Mailing List and double-click on its name in the list
  4. You will see the owner of the list on the left of the window that appears
    Group owner

If you require something that includes the same functions as a mailbox you will need to request a Departmental Account

Other email options

You may want to consider:

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