Mailing Lists

A Mailing List is an email address for a group of people, for example

The members of a Mailing List will receive emails sent to that group. Only people with a University IT account can be members of a University email group. You cannot send an email from a Mailing List.

Request a new Email Distribution Group

Contact the IT Service Desk to request a new Email Distribution Group. You will need to provide the following information:

  • Name of the Distribution Group
  • One or more owners of the Distribution Group. These people will be able to add or remove list members. The owners do not need to be members of the list
  • You may also want to provide a description of the list that will be displayed in the Address Book

By default, other people will be able to see the list and its members from the Global Address Book in Outlook. If it is essential to hide the Distribution Group from the Global Address Book, you can contact the IT Service Desk to request this. However this means that the group owner will have to contact the IT Service Desk before they can add and remove group members in future.

Add and remove members of a Distribution Group

Group owners can add and remove members of a Distribution Group. You may also want to check which groups you manage.

Find out who owns a Distribution Group

You can find the owner of a Distribution Group from the Outlook Address Book, as long as the list has not been hidden:

  1. Start Outlook and view your emails
  2. Click Address Book on right of the Home tab
    Address Book
  3. Search to find your Distribution Group and double-click on its name in the list
  4. You will see the owner of the list on the left of the window that appears
    Group owner

If you require something that includes the same functions as a mailbox request a Departmental IT Account

Other email options

You may want to consider an Outlook Contact Group.

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