Add an appointment using Outlook on the web

Adding appointments into your University calendar around your teaching, helps you to manage your time effectively.

This also helps others to understand your availability, when scheduling meetings with you e.g. a catch up with your personal tutor, or meetings to discuss group work.

  • You can add appointments such as your personal tutor meetings and study periods to your calendar.
  • Staff within your department will send you meeting invitations for meetings and departmental events.

Add an appointment or meeting to your calendar

  1. Click on the calendar icon at the bottom left hand side of the page to see your calendar
  2. Click the new event button on the top toolbar
    new appointment
  3. Fill in the appointment details:
    • Title
    • Attendees - If you add attendees to the event (staff, fellow students or external individuals), they will receive a meeting request by email. If they accept the request, the event will be added to their calendar.
    • Start time
    • End time
  4. Click Save
  5. Your appointment will appear in your calendar
    calendar with appointment

If you have shared your calendar, you can mark an appointment as Private when necessary so that others are unable to see the details.

Calendar appointment set as busy

Create an all day event

  1. Follow steps one to three under ‘Add an appointment or meeting’ above
  2. To create an all day event, choose All day when setting the time
  3. Click Save
  4. The appointment will now appear in your calendar

Create an event that lasts multiple days

  1. Follow steps one to three under ‘Add an appointment or meeting’ above
  2. Choose the time that you’d like your event to start
  3. When choosing the time you’d like your event to finish, choose Custom
  4. Select the date and time that you would like your event to finish
  5. Click Save
  6. Your appointment will appear in your calendar

Categorise your calendar appointments

You can also organise appointments by category, and this will mark them with a colour and a label.

  1. Right click on the appointment you would like to categorise, to bring up a small list of options
  2. Choose Categorise
  3. You can then either choose from the default list of categories, or choose New Category or Manage Categories to adjust the existing categories to your liking

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