Software purchase and installation

You can protect yourself and the University from prosecution by ensuring that you always follow the policy for purchasing and installing software.

Software Management Policy PDF icon


Software Regulations PDF icon


These policies and regulations enable the University to:

  • Ensure that all software is licensed appropriately and thus protecting the University and individuals from prosecution
  • Know what software is being used so that it can be supported and updated regularly
  • Ensure value for money, for example, by having an overview of requirements it may be possible to buy a University-wide license which could mean more features and wider access. Or there may already be a licence in place.

Who does it apply to?

Anyone with a University of Leicester IT account.

What are the key things to know?

  • All software purchases must be approved by the IT Software Manager in IT Services
  • You must not install your own software without approval
  • The University must hold copies of all licence agreements
  • IT Services can only support software that has been purchased through the University process
  • Free evaluation copies of software copy are designed just for that and must not be used as a substitute for purchasing properly licenced software.


  • For software purchases from an existing supplier, we will endeavour to make the software available to you within 10 working days.
  • For either new suppliers or new software packages from an existing supplier, this process could take longer, up to 28 working days.
  • Any software purchases in excess of £10,000 will result in a longer acquisition time, as additional purchasing processes need to be followed.

Request software

Contact the IT Service Desk to request a program or purchase new software

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