Staff Travel Request

The UK Government triggered the Brexit process on 29 March, 2017, meaning the UK is scheduled to leave at a date no later than 31st January 2020.  It can be extended if all 28 EU members agree, but at the moment all sides are focusing on this date as being key, and this has now been put into British law.  Please be aware that our travel policy has a standard policy exclusion for claims occurring as a result of regulations made by any public authority or government or persons with the authority under legislation or licence to make regulations. At this time we have no official guidance from our Insurers as to how this clause will be interpreted in respect of Brexit however if you are travelling on University business after this date we should advise that it is possible the insurance may not respond to a claim for cancellation, curtailment, rearrangement, replacement, missed departure or travel delay, as a result of Brexit legislation. We will of course continue to review this with Insurers as negotiations continue.

Although cover is provided for most pre-existing conditions, cover is excluded for any expenses incurred when travelling against the advice of a Qualified Medical Practitioner. Therefore cover will be fully operative providing you are not travelling against medical advice. You should also ensure that you take sufficient supplies of all medication for the duration of your trip. You should refer to the insurance office if you are in any doubt to the severity of your condition. Any expenses incurred for over the counter pharmacy treatments are excluded. Treatment which in any way arises from or is attributable to any Human Immunodeficiency Virus infection or related syndrome is excluded (unless contracted as a result of a blood transfusion or other medical treatment).

Please note that travel insurance cannot be provided for holiday travel only.  We can provide insurance for holiday that is 'incidental' and taken in conjunction with a University buisiness trip.  The holiday days can be no longer in duration than the business days (which is includes the days for travelling).

This policy EXCLUDES travel within the U.K. (defined as England, Scotland, Wales, N.I. and the Isle of Man). Travel cover will apply for the Channel Islands.

Please be aware of any VISA requirements depending on your country of nationality.  Also additional visa requirements may be required for certain countries relating to research.

A risk assessment must be completed for ALL overseas travel and retained by the Department.  For travel to any of the following countries, the completed risk assessment MUST be forwarded to and await approval BEFORE travel is booked.

Afghanistan, Central African Republic, Chad, Chechnya (Russia), Cuba, EritreaIran, Iraq, Libya, MaliMauritania, Niger, Nigeria, North Korea, Pakistan, Somalia, Sudan, Syria, Crimea region of Ukraine and Yemen. If the FCO advise against ALL travel to an area within the country you are travelling to, please complete a risk assessment.

PLEASE NOTE that the medical expenses section of the policy will NOT apply if you are travelling to your country of nationality.

Purpose of Travel   Please select all that apply.

Data Protection Notice

Please note that all personal information will be held in accordance with the University of Leicester's data protection policy and guidelines.

If you have any queries completing this form, please contact either Carol Maguire on 229 7630 or Sue Banbury on 229 7631

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Help and Support

Phone: 0116 229 7630


Emergency Contacts:

24/7 Security:

0116 252 2023

Sue Banbury

(Insurance Manager)

07961 564749

Carol Maguire

(Insurance Officer)

07875 443161

Need to make a claim

Please contact the insurance office should you need to make a claim.

Tel:  0116 229 7630 or 7631


Location: Astley Clarke Building, Main Campus.