Records Management Policy

The objective of the University Records Management Policy is to ensure that all records held by the University are managed in a consistent and effective manner, from their creation to their eventual destruction or selection for permanent archiving.

The University Records Management Policy sets out requirements and recommendations, relating to:

  • The creation and maintenance of records.
  • Appropriate measures that should be taken to ensure records are kept secure from theft, as well as damage or destruction resulting from fire, flooding or other causes.
  • Ensuring compliance with laws and the terms of contracts.
  • Ensuring records are retained in line with agreed timescales and are disposed of at the end of that time period, either by being destroyed or being identified for permanent preservation.

Failure to comply with University Policy may lead to disciplinary action.

Strategic Policy

Policy A-Z  


Records Management Policy   RMP-S1

Implementation Details

Policy A-Z  


Good Practice Guidance   RMP-I1

Implementation Guidance

Legal Admissibility of Electronic Documents Guidance




Retention and Disposal Guidance   RMP-I2

Additional Documents

Policy A-Z  


Record Disposal Template      RM-001

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Data Protection Officer

The Data Protection Officer is:

Elisabeth Taoudi, Data Protection Officer and In-House Commercial Lawyer, University of Leicester, University Road, Leicester, LE1 7RH

0116 229 7640