Policies, Procedures and Guidance Index

BrowseThis section of our site contains an alphabetical listing for all of HR's polices, procedures and guidance documents.

You will also find brief description of the policy contents, and links to related areas of our site.

What can I find?
Related Subjects

Academic Study Leave

Members of academic staff become eligible to apply for study leave after an inital period of service with the University.

Absence and Attendance
Adoption Leave

Find out what help is available if you have decided to adopt.

Absence and Attendance, Work-Life Balance
Annual Leave

Details of entitlement and guidelines for arranging and taking holidays.

Absence and Attendance
Annual Leave (Additional) Information about buying additional annual leave. Absence and Attendance

Casual Workers

What you need to know if you wish to employ someone on a casual contract.

Contract Management
Changing Working Hours

Information for staff and line managers on how to approve a change of hours.

Contract Management

Information for members of staff with children.

Absence and Attendance, Work-Life Balance
Compassionate Leave

Information to help members of staff needing to take time off due to a bereavement or serious family illness.

Absence and Attendance, Work-Life Balance
Counselling and Wellbeing

Talk through problems and find solutions with the help of a professional counsellor.

Health and Wellbeing
Dignity at Work

Information to help staff if they feel they have become a victim of harassment.

Difficult Work Situations

Information about the management of conduct and discipline at work.

Difficult Work Situations
Dismissal (SOSR)

Details about the University's policy and approach to dismissals for 'Some Other Substantial Reason'.

Difficult Work Situations


Employee Study and Training Leave

Make a request for time off to study or attend training away from work.

Absence and Attendance, Work-Life Balance
Fixed-Term Contracts and Externally funded Posts

Everything you need to know about how to manage fixed-term contracts.

Contract Management
Flexible Working

Find out if you are eligible to make a request and how to apply.

Contract Management, Work-Life Balance

Guidance is available for departments that may wish to operate flex-time for support staff.

Contract Management, Work-Life Balance

Details of the University's framework for handling serious complaints, disputes or disagreements that specifically relate to employment.

Difficult Work Situations
Harassment (now Dignity at Work)

Information to help staff if they feel they have become a victim of harassment.

Difficult Work Situations
Honorary and Emeritus Titles

Detailed information is available for departments who may wish to recognise a contribution external to the University, or for current members of senior academic staff upon their retirement

Contract Management, Leaving the University
Ill-Health Capability

Find out how to handle employment issues arising from serious, long-term ill-health, disability or incapacity.

Health and Wellbeing
Indeterminate Hours

Guidance for members of staff in grades 6 and above.

Contract Management
Leave of Absence

Academic staff may make an application for short-term periods of absence, subject to certain qualifying criteria.

Absence and Attendance, Work-Life Balance
Maternity Leave

Information on rights and entitlements for staff wishing to take maternity leave.

Absence and Attendance, Work-Life Balance
Medical Records

Information about the University obtaining medical records.

Health and Wellbeing
Occupational Health

Learn more about the role of OH at the University.

Health and Wellbeing

Find out more about the arrangements governing overtime and extra hours.

Contract Management
Parental Leave

Guidance is available for members of staff who need to take unpaid parental leave.

Absence and Attendance, Work-Life Balance
Paternity Leave

Details of the rights and entitlements for staff wishing to take paternity leave.

Absence and Attendance, Work-Life Balance
Performance Management

The University's Ordinance outlines the framework for managing performance.

Managing Performance
Personal Relationships Guidance for staff to manage any personal relationships in the workplace. Work-Life Balance

Understand how performance will be managed during probation (up to 12 months' service).

Managing Performance
Public Service and Duty Leave

Members of staff undertaking voluntary public service may be able to take paid leave of absence.

Absence and Attendance
Reasonable Adjustments Further information for staff who may need adjustments to help them in the workplace. Equalities, Diversity and Inclusion

Learn more about the Redeployment process.

Health and Wellbeing, Organisational Change

The University's Ordinance explains how the compulsory redundancy process works.

Leaving the University, Organisational Change

Guidance for members of staff who have been asked to provide a reference for another colleague, together with details on obtaining a corporate reference in support of a mortgage or tenancy application.

Contract Management
Removal from Office

How to deal with the early termination of a set number of remunerated non-substantive appointments.

Difficult Work Situations, Managing Performance

Advice for members of staff and line managers following receipt of a resignation.

Leaving the University

HR can provide advice if you are thinking about a restructure in your area.

Organisational Change
Retirement Information about retiring from the University. Leaving the University

Help is at hand to advise what preparations need to be made in relation to secondment opportunities.

Contract Management, Organisational Change
Shared Parental Leave Information on the rights and entitlements for staff wishing to take shared parental leave. Absence and Attendance, Health and Wellbeing
Sickness Absence

Information about the management of sickness absence and what members of staff should do if they are unwell.

Absence and Attendance, Health and Wellbeing

View the University's Policy on a smoke-free environment.

Health and Wellbeing
Social Media Helpful guidelines on interacting with social media as a member of University staff. Work-Life Balance
Special Leave Details of how to take leave not covered in other policies. Absence and Attendance
Special Study Leave

This may be available to staff preparing for the REF and is complementary to the existing study leave scheme.

Absence and Attendance
Staff Development

Details of courses and workshops to support Performance Management, plus information on the University's appraisal system.

Managing Performance
Staff Ordinances Information about the University's governance on staffing-related matters. University Ordinances

Staff Volunteering

Read the University's policy and procedure on employer supported volunteering. Absence and Attendance

Read the University's policy on Stress Management and access guidance material for both members of staff and managers.

Health and Wellbeing
Terms and Conditions

Information about terms and conditions of employment.

Contract Management
Time Off for Dependants

Members of staff can take a short amount of unpaid time off to deal with specific circumstances involving a dependant.

Absence and Attendance, Work-Life Balance
Time Off for Medical Appointments

Find out what you need to do if you have to take time out to attend an appointment.

Absence and Attendance, Work-Life Balance
Time Off in Lieu

Help with the arrangements that are available when additional hours are worked.

Absence and Attendance, Contract Management
Transitioning Guidance to support our transgender staff through transitioning. Equalities, Diversity and Inclusion

Find out more about the TUPE (Transfer of Undertaking for the Protection of Employment) regulations.

Contract Management, Organisational Change
Unpaid Leave

Find out which situations might be appropriate for unpaid time off work.

Absence and Attendance
Updating Information

Help us keep our records up to date by letting us know about changes to your details such as name, address, department etc.

Contract Management, Organisational Change
Useful Dates

Dates of Terms, Semesters and other key dates, such as Bank Holidays, to help you plan time off.

Absence and Attendance

View the University's policy on making a Public Interest Disclosure.

Difficult Work Situations

Still not sure?  Try the full A-Z index of the HR website.

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