How do I hire someone?

Introduction

The normal form of employment within the University is through an open-ended or fixed-term contract.  A person who carries out work for the University of Leicester should belong to one of the following employment status groups:

  1. An employee on an open-ended or fixed-term contract
  2. A temporary worker who is not undertaking teaching and/or research with Unitemps (including temporary agency workers)
  3. A temporary teaching and/or research worker with Atypicals
  4. A supplier with a consultancy agreement

If you need to hire someone, you must use one of the four approved routes.

Acting up and Secondment

In certain situations it may be appropriate to offer an existing member of staff an acting up or secondment opportunity.  Acting up allows a member of staff to undertake the full duties of a higher graded post for which they may receive an allowance to cover the period concerned.

If you believe a secondment or acting up allowance might be relevant to a situation that you are dealing with, please contact hradvice@le.ac.uk for further advice.



1.  Hiring Managers should identify an appropriate, approved route before engaging a person and allowing them to start work, to ensure compliance with the University's internal regulations, as well as meeting its legal obligations (including those of HMRC and UKVI).  If you are unsure what to do, ask your Recruitment Adviser or relevant contact in the HR Advisory Team.

2.  Each person being engaged must have permission to work in the UK before starting work at the University.

The Four Routes

  1. HR (Recruitment) - via a contract of employment.  Assignments that exceed twelve weeks, and where the pattern of hours can be expressed as full-time or a fractional full-time equivalent, should be handled by the central Recruitment Team in HR, who administer the process for both fixed-term and open-ended appointments.
  2. Unitemps - for non-teaching/non-research activities via a contract for service.  You should use this route for work that will last less than twelve weeks and/or where the work pattern is made up of ad hoc, irregular or infrequent hours.  Agency Workers should also follow this route.
  3. Atypicals - via a contract for service.  You should use this route for work that will last less than twelve weeks and/or where the work pattern is made up of ad hoc, irregular or infrequent hours and where the work being undertaken involves teaching and/or research (telephone contact is +44 (0)116 252 2165).
  4. Supplier (Procurement) - this route is only available for assignments that have been formally assessed by the University’s Tax Unit as a genuine supplier relationship by virtue of meeting the self-employed criteria, or, if the individual is to provide their services through an intermediary (e.g. their own limited company, a personal services company, a partnership or individual), a genuine supplier-buyer relationship.  This category of work will be paid following receipt of an invoice after the work has been delivered.

Additional Information

If you have any questions about which is the best route for you to use, please contact the Recruitment Team by telephoning (0116) 252 5639 or emailing recruitment@le.ac.uk.  Alternatively, you can speak to the HR Adviser for your area.

Guidance on evaluating a job role can be found in the Job Summary section of the HR website.



Adobe Acrobat (PDF) Diagram illustrating the routes to engagement (PDF, 180KB)

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Contact Us

Recruitment Advice:
e: Recruitment@le.ac.uk
t: +44 (0)116 252 5639

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