Personal Sickness Certificate

A Personal Sickness Certificate must be completed by ALL employees immediately on their return to work following any period of sickness absence not covered by a Doctor’s statement (medical certificate). Absences lasting more than seven days must be covered by a Doctor’s statement. Following completion by the individual, the form must be passed to the Head of Department / Division (or their nominee) for countersigning. The form must then be forwarded to the Payroll Office.

 The certificate provides information about any absence due to sickness or injury which may entitle you to Statutory Sick Pay (SSP) and/or Occupational Sick Pay (OSP) from the University under your Terms and Conditions of Appointment.

NOTIFICATION PROCEDURE

  1. On the first day you are absent from work because of sickness/injury you or a representative must notify your line manager in your Department / Division that you are unfit for work.
  2. Further contact must be made with your line manager, as appropriate, with regard to continuation of sickness absence and return to work.
  3. A Personal Sickness Certificate must be completed for any absence lasting seven calendar days or less, unless covered by a Doctor’s statement and must be submitted to your Head of Department / Division (or their nominee) on your return to work. In calculating the length of a period of sickness, all days in the week (including Saturdays and Sundays and Public Holidays) are counted. (i.e. If a sickness absence starts on a Friday and you are still absent on Monday, that is your fourth day of sickness absence).
  4. Where an absence exceeds seven calendar days, a doctor’s statement (medical certificate) must be submitted to your Head of Department / Division (or their nominee) without delay. Further certificates must be obtained and sent to your line manager to support continuing absence.

Further information on the University's Sickness Absence Policy can be found on the HR website.

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