3.15 Approval process for the Employment of Temporary Clerical Staff (Management and Administration Grades 1 to 6)

3.15 Approval process for the Employment of Temporary Clerical Staff (Management and Administration Grades 1 to 6)
3.15.1 Temporary clerical staff, whether employed directly of through an agency, may be engaged for temporary purposes only. Examples of the appropriate use of temporary clerical staff include:

  • Cover for vacancies between staff leaving post and replacement appointees joining the University.
  • Cover for temporary absences caused by staff illness or maternity leave.
  • Assistance with peaks of additional workload (which might be planned but seasonal or unplanned but unavoidable)

3.15.2 If the total remuneration for the engagement is likely to exceed £5,000 in any 12-month period or four weeks in duration (regardless of cost) approval must be sought from the Head of College or the Registrar and Secretary. Appointments approved for up to 13 weeks can be made using a casual contract. Appointments approved for longer periods will be offered on standard conditions of service, with salary and other benefits pro rata to an equivalent full-time post.

3.15.3 In all cases, departments must satisfy themselves before engaging temporary staff that there is an adequate budget to meet the cost (including the employer’s National Insurance Contribution of approximately 10%) either from departmental funds, or from an approved budget.

 

Share this page: