Standard Terms & Conditions

The University has Standard Terms & Conditions for

Where a purchase order is placed by the University, that does not relate to a pre-agreed contract or framework agreement, then the Purchase Order Terms & Conditions (v2.5) will apply.

 It is important that procurement contracts are based on the University’s Standard Terms & Conditions, or, where these are not appropriate, terms approved by the Procurement Unit. This is because the Standard Terms & Conditions have been carefully drafted so as to reflect the University’s objectives and risk areas, and to ensure that bids are evaluated on a like-for-like basis, that ensures equal opportunity for all bidders.

NOTE: Any consultancy agreement relating to a research or enterprise project must be drawn up by the Research and Enterprise Division.

In some circumstances it may be necessary to amend the University’s Standard Terms & Conditions ahead of them being issued as part of the Request for Quotation or Invitation to Tender, so as to better reflect the requirements and risks of the specific contract. The contract conditions most likely to require amendment are:

  • Insurance – The insurance levels that the supplier is required to maintain may need to be changed so as to be more proportionate to the risks involved. The Insurance & Procurement Guidance can be used to help establish and set the appropriate levels of insurance for a contract
  • Information security – Enhanced contract conditions may be required where the supplier is to process and store personal and University data outside of the University’s systems
  • Business continuity – More robust conditions may be required where the contract is vital to the delivery of one of the University’s critical services
  • Performance review –  It may be necessary that performance review meetings take place more regularly than the six monthly intervals stipulated in the Standard Terms & Conditions for Services
  • Liquidated damages – Whilst the Standard Terms & Conditions for Goods and Services cover the University for all breaches of contract under the Indemnity clauses, it may be prudent to identify specific potential supplier performance failures so that the resultant financial loss to the University can be quantified and included within the contract as the required compensation should such a failure occur
  • Intellectual property – Greater clarity may be required as to where any intellectual property that arises from the contract resides when it comes to an end
  • Social clauses – It may be that the contract presents an opportunity for including a clause(s) requiring the supplier to deliver wider social, economic or environmental benefits. As noted in the Sustainable Procurement Guidance, examples include clauses that require the supplier to offer internships to University students or apprenticeships or job opportunities to the long-term unemployed
  • Research grant conditions – Where the contract is (part) funded by a research grant it may be that the grant comes with conditions (for example, relating to the provision of management information) that need to be reflected in the contract

The Procurement Unit or Legal Services must be involved in any amendment to the University’s Standard Terms & Conditions in order to check the appropriateness of the changes and to ensure that they are consistent with, and do not contradict, the other conditions.

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CONTACT US:
Director of Procurement

James Trotter

T: 0116 252 3273

E: james.trotter@le.ac.uk

Category Managers

Anthony Midgley

T; 0116 252 2058

E: Anthony.midgley@le.ac.uk

Lucy Elms

T: 0116 229 7527

E: lucy.elms@le.ac.uk

Naomi Nortey

T: 0116 252 2452

E: naomi.nortey@le.ac.uk

Stewart Brewer

T: 0116 252 5205

E: sab88@le.ac.uk

Procurement Administrator

Sarah Maynard

T: 0116 252 2027

E: sme6@le.ac.uk

(Mon to Tue)

Rajwinder Bhola (currently on maternity leave)

T: 0116 252 2027

E: Rajwinder.bhola@le.ac.uk

(Weds to Fri)

Postal Address:
Procurement Unit
Finance Office
University Road
Leicester
LE1 7RH
Location:
1st Floor, Kingfisher Building
Brookfield Site
266 London Road
Leicester
LE2 1RQ
(Entrance off Holmfield Road)