Vehicle Hire

Car hire, Van hire, Enterprise rent-a-car, Ford Rental

Background to the Vehicle Hire Contract

The University have entered into a contract with two vehicle hire companies with whom we have negotiated preferential rates, the contract also ensures vehicle safety issues are managed effectively.  The advantage for the University of using an on-line booking system for each provider is that the Insurance Office will be automatically notified of the hire, the system also enables the University to report on its CO2 emissions more accurately.

Please note hire vehicles parked on campus will need to display a green visitor permit.  Please see the parking pages for further information.

Vehicle Hire Procedure

Departments wishing to hire a vehicle can select either Enterprise or Ford Rental.  Enterprise has a wide selection of cars and overseas provision of vehicles, Ford can provide a range of cars, minibuses and light commercial vehicles but only commencing hire in the UK.

Departmental administrators will be provided with a web log-in in order to place bookings on behalf of their departments with either of these suppliers.

Please note that if the online system is not used, the Insurance Office will need to be notified

Enterprise new LogoEnterprise

Once you have a log-in please visit the Enterprise web site booking system.  Note: Once booked on-line if you make changes to the booking please make it clear what the changes are in the 'notes' area as well.

Ford LogoFord Rental

Once you have a log-in please visit the Ford Rental web site booking systemImportant - currently the Insurance Office are not informed automatically of the hire so please email insurance when you hire from Ford.

Web log-in details can be requested from

Driver Responsibilities

All drivers of University vehicles (whether hired or pool vehicles) are to hold a valid UK driving licence applicable to the category of vehicle they are driving and be an authorised driver - you will not be insured if you have not completed the authorised driver application.

Please also see  Driving at Work Guidance .


Before entering into the hire agreement see Insurance requirements here.

Vehicles hired for University business will be insured by the University Motor Insurance Policy from the commencement of the hire period to the end of the off-hire period.  If you subsequently agree with the hire company for an early delivery or a late collection you must inform the Insurance Office of the changes.

All vehicles must be checked and signed for by the driver or a nominated individual both at the beginning of the hire period and at the end.  Any damage must be noted and agreed with the hire company.  You must not agree to 'leave the keys' anywhere other than in a secure location.

Minibuses - Special Requirements

The classification for a minibus is a vehicle that has between 9 to 16 passenger seats. With more than 16 passenger seats the vehicle is classed as a coach.

There are strict guidelines laid down by DVLA with regard to licence requirements in order to drive a minibus, which also differ depending on whether use is in the U.K or overseas. See the Insurance Office web page for more details.

Private Hire Bookings

Enterprise offer a discounted hire service to staff who can benefit from a corporate discount on their private hire requirements.  Please see the Enterprise web page here..

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