Sustainable Procurement

The current Procurement Strategy (2017-20) hooks onto the University’s Strategic Plan ‘indicator of success’, that,

Our University is known for taking social responsibility seriously and making a significant contribution to our local and regional communities and partners

The Procurement Team’s mission:

Ensuring that we gain value for money (including relevant social benefits/risk mitigations), when procuring goods, services and works is critical to establishing and maintaining a strong financial position, and helps demonstrate our social conscience.

The Social impact based priorities listed in the Procurement Strategy include:

o. Undertake comprehensive whole life costing where this can deliver great value as part of a tendering exercise

p. Undertake detailed supply chain mapping/risk assessments for the sub-categories identified as high risk in terms of modern slavery, and establish appropriate procurement checks and contractual mitigations

q. Establish and maintain a published pipeline of upcoming tendering exercises (to be signposted at local business fora)

The Strategy also includes the following social impact based performance measures:

  • Regional SME suppliers as a % of all University suppliers (Target 20%)
  • No. of contracts including Social Clauses (incl. internship/placement clauses (Target 50)
  • University suppliers' awareness of, and response to, modern slavery, as indicated through the NetPositive Supplier Engagement Tool (Target 100 registered suppliers with MS mitigation actions)

Procurement Regulations

Consideration of social impact is hard wired into the University’s Procurement Regulations (at 4.1.5):

(b) When proposing to procure or making arrangements for procuring a service Contract where the Estimated Value exceeds the EU Threshold then consideration must be given as to how the Contract might improve the economic, social and environmental wellbeing of Leicestershire, as required by the Public Services (Social Value) Act 2012.

(c) The Procurer must consider what Risks the Contract presents ahead of any Procurement Exercise, taking proportionate account of any Risks identified during the subsequent Procurement Exercise and within the resultant Contract. The types of Risk for the Procurer to consider include those relating to, Business Continuity, compliance with the Equality Act 2010 and the Modern Slavery Act 2015, and Information Security. In considering Information Security it is important to ensure compliance with the University’s Outsourcing and Third Party Access Policy.

Procurement Policies and Guidance

More detailed procurement policy and guidance notes (and prompts in templates) help realise the University’s social impact mission and priorities:

  • SME-Friendly Procurement Policy - Explains the steps that the University takes to ensure that its procurement processes do not create unnecessary barriers for Small and Medium-sized Enterprises.
  • Sustainable Procurement (including Equality) Guidance - Provides examples of where wider social, economic and environmental benefits may be gained through procurement contracts.
  • Modern Slavery and Human Trafficking Statement 2017-18 - Outlines the policies, training, and due diligence processes that the University has in place to tackle modern slavery and human trafficking.

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