Annual General Meeting

Details of the AGM

The 2020 Annual General Meeting and Awards Ceremony will now take place virtually at 17:00 on Wednesday 25 November 2020. We'll shortly be adding a handy guide to attending virtual events - watch this space!

The evening will begin at 17:00 with the AGM and a keynote lecture from Joseph Coelho, poet and playwright.

At 18:00 the Awards Ceremony and reception will commence with a reading by Sophie Collins, the winner of the 2019 Michael Murphy Memorial Poetry Prize. We will then meet the winners of our various prizes and awards, as well as introducing our new Fellows. The evening will culminate in the reveal of the winners of the English 4-11 Picture Book Awards and the Margaret Mallett Award for Children’s Non-Fiction.

Frequently Asked Questions

How do I book a place?

Booking is now live!

If you have any queries about booking onto the event, please contact the English Association Office.

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What is an AGM?

AGMs are an opportunity for the English Association to report back to its members on its activities in the past year, its plans for the next year, and to discuss any resolution items that have been brought forward by its membership. The AGM is also an opportunity to welcome new Fellows and celebrate this year's prize-winners.

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When is the AGM?

The AGM is taking place on 25 November 2020

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What is my role at the AGM?

All members are invited to attend the AGM to hear about what the English Association has been up to, its plans for the future, and to hear about any resolutions that have been put forward.

Most individual members are also entitled to vote on any resolutions and business of the Association. The only members who are unable to vote are Corresponding and Associate Fellows.

Institutional members are entitled to appoint one representative of the organisation to attend on their behalf; they will not have voting rights.

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Why should I attend?

  • AGMs ensure transparency. You will be able to see how your Association is being run and to ask questions.
  • You will hear about what the Association has been up to and find out its plans for the future.
  • You will be able to meet the people running your Association and network with other members.
  • For those members with voting rights, the AGM is an important opportunity to vote on the business of the organisation.
  • After the AGM we will celebrate the winners of the Association's various prizes and awards, including the English 4 - 11 Picture Book Awards, the Michael Murphy Memorial Poetry Prize (in even-numbered years), the Beatrice White Prize, and the English Postgraduate Essay Prize. The AGM is followed by a reception, where you can have a look at the English 4 - 11 Picture Book Awards shortlisted books and have an informal chat with other members over drinks and nibbles.

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What will happen at the AGM?

Members present will:

  • Receive and adopt the Annual Report of the Trustees together with a statement of the accounts for the year ended 31 December 2019 and the Independent Examiner's Report thereon
  • Agree to appoint to the Board of Trustees members previously co-opted
  • Agree to re-elect members on completion of a term of office
  • Agree to accept the resignation of members

The Chair will:

  • Announce the new Fellows of the Association
  • Announce new holders of the Chartered Teacher of English designation

The AGMwill be followed by the Awards Ceremony where we will announce our various prize and award winners. We'll then have time for informal networking.

The proposed agenda is as follows:

1. Vote to accept Annual Report, seconded by Colin Gore and Martin Halliwell

2. Vote to re-elect members on completion of a term of office (Nicole King): proposed by Rob Penman and seconded by David Duff

3. Vote to accept the resignation of members on completion of a term of office (Jenny Stevens)

4. Vote to accept amendment to Bylaws:

i. That the following words be deleted from the first sentence of Charter Article 3 (o): ‘…to the Association or…’ and the following words be added to the last  sentence: ‘ In addition the Trustees may award Honorary Membership to those persons who have provided worthy service to the Association.  Such awards shall be for five years without payment of an annual subscription, on criteria to be published by the Trustees, and shall entitle the use of the post-nominals MEA’.

ii. That the third sentence of Bylaw 3 (c ) be replaced by the following:  The Council shall have the right to reject any application for membership but shall provide its reasons for such rejection to the applicant and consider any appeal arising therefrom’.

5.Vote on any resolution items

7. Keynote lecture  by Joseph Coelho

We will update the agenda with notice of any resolution items we receive.

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What is the timeline?

The timeline will be confirmed as we approach the date of the AGM.

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Do I have to pay to attend the AGM?

Entry to the AGM is free, and refreshments will be provided at the reception following on from the AGM.

You will, however, need to pay for your travel and any accommodation, should this be needed.

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What is a resolution?

A resolution is a formal expression of opinion, will, or intent, which will then be discussed and voted on (if necessary) at the AGM.

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How do I propose a resolution?

Resolutions can be submitted online.

The resolution item submitted is then considered by the English Association Trustees. If the resolution item has been acted on by the Association before the AGM, then it may be agreed with the member that the item will be removed from the AGM agenda.

If a resolution item is included on the AGM agenda, the member may be requested to talk on the matter at the AGM. The following discussion will be minuted and if necessary, a postal ballot will be arranged after the AGM to enable the voting English Association membership to vote on the resolution item, if a postal ballot has not been undertaken prior to the meeting.

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Can I bring a colleague who might be interested in joining the Association?

Colleagues are welcome to attend the awards ceremony and reception, however, they will not be allowed to attend the AGM itself, as this is only open to members.

Please note that all attendees, including colleagues, will need to book onto the event using the online booking form.

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