CLA Data Collection Exercise

The Copyright Licensing Agency (CLA) will be carrying out a data collection exercise across the University from 18th September to 27th October 2017.

The University of Leicester hold a CLA licence which permits academic copying/printing and scanning from copyright sources, typically excerpts from published books, journals, periodicals and electronic resources.

The licence excludes certain materials and places limits on the amounts we can copy for print handouts and course packs.

This exercise relates to the photocopying of materials only and specifically excludes scanning. It covers copies made by staff and post-graduates with teaching responsibilities.

As part of the exercise the CLA will:

  • Carry out at least one preliminary visit to identify the exact locations of photocopiers within departments including the library and reprographics
  • Place a yellow collection bin next to each relevant photocopier, along with a data label and a red explanatory poster
  • Visit periodically during the exercise to empty collection bins and top up stationary

All staff photocopying published materials will be asked to:

  1. Copy the identifying page of the publication, usually the ISBN/title page
  2. Complete and affix a CLA data label located on or near the collection box
  3. Place the label on the identifying page
  4. Place the copy of the identifying page with the sticker attached into the yellow collection bin

Course packs are included and should be placed in the yellow bin in their entirety. Reprographics will submit any course packs they produce during the course of the exercise.

The collection exercise helps the CLA to facilitate royalty payment to rights holders.  It is not an audit.

Further information

If you would like to photocopy materials and are unsure whether they are covered by the CLA licence, please read the copyright webpages:

Help and support is available from:

Tania Rowlett and Rob Melocha

0116 229 7399



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