Organising and Searching References in Endnote

Changing the EndNote Library Display

  1. Go to Edit - Preferences.
  2. Click on Display Fields or Display Fonts to change them.

Organising: Using Consistent Terminology

When entering or editing records in EndNote the keyword, author and journal title fields will appear in red if you are entering a new term. If the term you are entering is already in the term list for that field then EndNote gives you the option to auto-complete the term.

This allows you to maintain the integrity of your database by ensuring that you use a consistent form of an author name or journal name and by attaching the same keyword to various records.

To display a list of the authors, keywords or journal names then press CONTROL + 1 and double-click on the word you wish to insert.

Creating Groups

  1. Go to Groups.
  2. Create Group.
  3. Name your group.
  4. Highlight all the references you want to put in that group by cliking with the mouse, while holding down the Ctrl key.
  5. Drag and drop the references into the Group folder.
  6. Go to Groups - Add References and choose the group you wish to add the reference to.


Finding Duplicate References

  1. Go to References - Find Duplcates.
  2. Choose which versions of the reference you want to keep.

Journal Term Lists

Depending on what citation style or system you are using, you may require your references to state the full title of a journal or a recognised abbreviation. EndNote deals with this by using term lists, the journal term list allows you to store the titles of all the journals which appear in your EndNote library and up to three different abbreviations for each of those titles.

EndNote includes some standard journal term lists, which can be imported:

  • Open your EndNote library
  • Click on the Tools option from the menu bar
  • Choose Open Term Lists > Journals Term List
  • Delete all existing terms from the list (you can click and drag to highlight all terms, and then click Delete Term)
  • Click on Import List.
  • EndNote will open a folder of Terms Lists to choose from.
  • Select the term list you wish to import and click the Open button.

Enabling Find Full Text


Open up Endnote, go to Edit - Preferences -Find Full Text.

Tick the box for OpenURL. In the OpenURL Path box type

Click Okay.

To text Find Full Text - Go to References - Find Full Text - Find Full Text (or use the Find Full Text button).


Open up Endnote, go to Edit - Preferences -Find Full Text.

Tick the box for OpenURL. In the OpenURL Path box type

In the Authentication box type

Click Okay.

To test Find Full Text - Go to References - Find Full Text - Authenticate.
A new window will open. Login with your University username and password.
Then go to References - Find Full text - Find Full Text (or use the Find Full Text button).

You will need to authenticate each time you open EndNote and wish to use this feature.

This option will only download PDFs from publishers who allow EndNote access, for all other journal articles try the Leicester eLink instructions below.

Enabling Leicester eLink (OpenURL)

Open up Endnote, go to Edit - Preferences -URLs & Links.

In the ISI Base URL box type and click Okay.

To test it has enabled Leicester eLink - open up an Endnote journal reference, go to References - URLs - OpenURL Link. It should then open eLink in a web browser and look for that journal article.


You will see a search box in the bottom pane of the EndNote Library window.

EndNote allows you to search in any field in the database (e.g. author, keyword) by typing terms into the search fields. You can add as many search fields as required using the buttons along the top of the search window.

You can use a wide range of operators (e.g. AND, OR, >, <) so that you can construct complicated searches. You can also save search expressions that you may want to use frequently.

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