Open Access policy in a nutshell

HEFCE's Open Access policy in a nutshell

Open access in a nutshellHEFCE requires that any papers (journal articles and conference proceedings with an ISSN) accepted for publication from 1 April 2016 onwards must be available on an "open access" basis to be eligible for submission to the post-2014 REF.

It is University policy that details of all published research outputs by all academic staff must be recorded in IRIS (the research information management system) immediately upon acceptance for publication. In addition, a copy of the author's final accepted manuscript (in the case of journal articles and conference proceedings) must be uploaded into IRIS in order to meet HEFCE requirements; the inclusion of author accepted manuscripts of other types publication (i.e. reports, books & book chapters, etc.) is highly desirable.  Manuscripts are subsequently made available from the Leicester Research Archive by Library staff in accordance with publishers' policies.

Follow these three steps for each of your publications on acceptance for publication - and the Library will look after the rest:

  1. Create a simple IRIS record with brief details of the publication:  author, title (journal title and paper title in the case of articles) and date of acceptance for publication as a minimum);
  2. Upload a copy of your final peer-reviewed manuscript to IRIS using a simple file browse and click function.
  3. Do this within 3 months of acceptance of publication (HEFCE requires this time limit).

How your publication is made Open Access

Your author accepted manuscript will be made publicly available from the Leicester Research Archive - respecting any conditions set by your publisher (the Library will look after these details for you).  In cases where the publisher does not allow access to your manuscript in the LRA, the descriptive information only will be made available (but HEFCE still requires us to hold the author accepted manuscript).

Please note that the HEFCE policy requires this process even for articles published in  Open Access journals such as Public Library of Science (PLOS) – i.e. where your published article is available online immediately for anyone to read.

Further information

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