Graduation FAQs

Why haven't I got the number of guest tickets I asked for?

We can only guarantee two guest tickets per graduand. Additional tickets are allocated on the basis of demand for each ceremony, which means it's not always possible to meet all requests for more than two tickets. If any guest tickets are returned or unused, we will make these available on a first come, first served basis on the day of your ceremony at De Montfort Hall. This cannot be guaranteed and demand is likely to be high.

If we have been unable to allocate you more than two tickets in advance, you will need to speak to us on the day of the ceremony. Please do not contact us before this as unfortunately we will be unable to help.

What is the cut off for Research students to be eligible to graduate?

The deadline for processing awards in order for Research students to be able to graduate in July is 12.00noon 29 June 2018.  The Doctoral College Office must have received all of the following by this date:

  • All pre-viva reports
  • Chair’s report (if applicable)
  • Completed and signed Joint Report (post viva report)
  • Confirmation from examiners that any required amendments have been completed
  • Confirmation from the Library that they have received the final hard bound copy of the thesis, ethesis (electronic version of their thesis) and final submission form.

Please note students cannot be awarded their degree until all of the above are received. Unfortunately, this is not a flexible deadline.

If you have any queries please email or call +44 (0)116 229 7666.

Can I attend graduation if I'm appealing my final award?

Yes, you are still invited and encouraged to attend graduation and celebrate your achievement. Please note that you will not receive your degree certificate until your appeal has been concluded. We work hard to ensure consideration of your appeal is conducted as quickly as possible and you should expect to be notified of the outcome of your appeal in the first week of August. Students will be updated individually as to the progress of their appeal.

How long does my ceremony last?

Ceremonies typically last 1½ to 2 hours.

My guests need to apply for a visa to attend my ceremony - how do I get proof from the University?

Contact and request a 'graduation invitation' letter. You will need to provide the full names of all your guests.

Please note that by issuing this letter, the University does not guarantee that all guests will receive a guest ticket for your ceremony. We only guarantee two tickets per graduand.

Can I bring personal belongings to the ceremony?

For security and space reasons, luggage or other large personal items should not be brought to the Hall. Any such items brought to the venue will be placed under an awning outside the Hall. This will be supervised, but storage is at the owner’s risk and neither the Hall nor the University can accept responsibility for any loss or damage.

I do not wish to shake hands when I receive my degree for cultural reasons.

This is fine, however you should pause in front of the Chancellor/Vice-Chancellor and give a small bow.

Can I take photos or selfies during the ceremony?

Guests are permitted to take photos/videos during the ceremony as long as they do not stand or walk about or in any other way impede the enjoyment of other guests. We accept that graduands will also want to take photos of their friends as they graduate, but again, the ceremony flow must not be impeded or delayed by this. The taking of ‘selfies’ on stage is therefore not permitted, and you must also not create photo opportunities on stage by hugging or in any other way intruding on the personal space of any of the officiating officers.

We feel sure that you will recognise how disconcerting and even threatening such actions can seem; a simple handshake is the required and appropriate gesture of acceptance of the award.

I am not attending my ceremony. Can someone collect my certificate on my behalf?

We are not able to give a certificate to anyone other than the person named on the document. If you do not collect your certificate in person at your ceremony, it will be posted to you at the address which you have provided.

Will I get a HEAR?

For undergraduate students, the HEAR (Higher Education Achievement Report) provides a single comprehensive record of your achievement of your time at the University of Leicester. This includes academic work, extra-curricular activities, prizes and employability awards, voluntary work and offices held in student union clubs and societies that have been verified by the University of Leicester. It is a digital transcript you can access once you have completed your studies; this means that it cannot be printed.

You are eligible for a HEAR if you graduated from an undergraduate campus-based course from 2012 onwards.

Graduates of the following programmes are not eligible to receive a HEAR:

  • School of Medicine
  • Humanities
  • Education PG Cert and PGCE courses
  • Lifelong Learning courses
  • Erasmus and Joint Year Abroad (JYA) students

How will I get my HEAR?

We will create an account for you and contact you when it is ready to be activated. This will be after you have received your final award and your degree is conferred.

You can view your HEAR at, but please note that it will not be available until we have contacted you.

How will potential employers access this information?

Although the HEAR is a digital record, if you are applying for a job, you can authorise the employer to view your HEAR in support of your application. Full details will be supplied when your HEAR is ready and you log onto


Should you have any other queries, please contact us by phone on 0116 252 2448 or email

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Use our graduation checklist to make sure that you have done everything you need to do before the ceremony, and know what to do on the day.

Contact Us

If you have any general enquiries about your graduation please contact the the Graduation Team on 0116 252 2448 or

Leicester Connect

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