Graduation

Dates and times

Your graduation is an official celebration of your accomplishments during your time at the University of Leicester. These pages have all the information you need to be fully prepared for your graduation ceremony, as well as what to expect on the day.

Future ceremony dates

Undergraduate/Postgraduate students Thursday 17 and Friday 18 January 2019

All ceremonies last between 1½ and 2 hours.

Guests and graduands should arrange to be on-campus for 9am if attending the 11am ceremony, and 1pm if attending the 3pm ceremony to allow enough time to collect robes and tickets.

DateTimeCollege(s)

Department/School

Tuesday 17 July 2018

11am

College of Social Sciences, Arts and Humanities
  • Department of Museum Studies
  • Lifelong Learning
  • School of Archaeology and Ancient History
  • School of History, Politics and International Relations
Tuesday 17 July 2018 3pm College of Social Sciences, Arts and Humanities
  • Department of Criminology
  • School of Arts - English, History of Art and Film and Modern Languages
  • School of Education
Wednesday 18 July 2018 11am College of Social Sciences, Arts and Humanities
  • School of Business - Management (Undergraduate only)
  • School of Media, Communication and Sociology
Wednesday 18 July 2018 3pm College of Social Sciences, Arts and Humanities
  • School of Business - Economics (Undergraduate and Postgraduate)
  • School of Business - Management (Postgraduate only)
Thursday 19 July 2018 11am

College of Life Sciences

 

College of Science and Engineering

  • School of Biological Sciences (Undergraduate)

 

  • School of Geography, Geology and the Environment
Thursday 19 July 2018 3pm College of Life Sciences
  • School of Medicine (Undergraduate)
  • School of Psychology (Undergraduate)
  • All Departments/Schools (Postgraduate)
Friday 20 July 2018 11am College of Science and Engineering
  • Department of Engineering
  • Department of Informatics
  • Department of Mathematics
  • Department of Physics and Astronomy
Friday 20 July 2018 3pm

College of Science and Engineering

 

College of Social Sciences, Arts and Humanities

  • Department of Chemistry

 

  • Leicester Law School

Please contact your department/school for details of any celebration events they may be arranging for your graduation day.

Graduation

Your graduation is an official celebration of your accomplishments during your time at the University of Leicester. These pages have all the information you need to be fully prepared for your graduation ceremony, as well as what to expect on the day.

Relive the experience - scroll through the videos to find your ceremony.

Departmental celebrations

Please contact your department/school for details of any celebration events they may be arranging for your graduation day.

Checklist

 

BEFORE YOUR GRADUATION DAY

  • Clear any outstanding debt by Friday 1 June 2018. For more information, please see: www.le.ac.uk/payfees.
  •  Let us know if you would like to attend your graduation ceremony by registering on MyStudentRecord by Friday 22 June 2018.
  •  Make sure that we have your correct name and programme details, and that we know whether you require any guest tickets or special arrangements.
  •  Order your academic dress from www.edeandravenscroft.com/graduation-services by Friday 22 June 2018.  Ede and Ravenscroft will be located in the Sports Hall, Charles Wilson Building on the day.
  •  Order your official photography from www.tempest-graduations.co.uk. There will also be representatives from Tempest in the Percy Gee building throughout the graduation week.
  •  Plan your travel arrangements.

 

ON YOUR GRADUATION DAY

  • Collect your academic dress from the Sports Hall, Charles Wilson Building. 
  • Ensure that your guests have printed their tickets - printing facilities will be available on the day in the Student Services Centre, Charles Wilson Building. 
  • Have your photograph taken at the O2 Academy. 
  • Check-in at De Montfort Hall at least 15 minutes before your ceremony. 
  • Collect your degree certificate and transcript (if applicable). 
  • Return your academic dress to the Sports Hall, Charles Wilson Building by 6pm.

Robes and dress

graduates applaudingYour graduation ceremony is a formal event, so your clothing underneath your 'Academic Dress' should be smart (similar to what you would wear for an important job interview).

Graduands should wear a shirt and tie with formal trousers, or a suit. Alternatively, you can wear a smart top/blouse with skirt or formal trousers, or a suitable dress. Formal/smart shoes should be worn. You will need to walk up and down steep steps on and off the stage, so ensure that your footwear is suitable.

Unacceptable clothing includes:

  • Jeans or denim clothing; casual footwear such as trainers, plimsolls, flip-flops; casual tops such as t-shirts, sportswear.

If your clothing is unsuitable for the ceremony, you may be turned away and will graduate in absentia.

Academic Dress

You must wear full Academic Dress for your ceremony (gown, hood and hat/mortar board), which should be hired from our supplier Ede and Ravenscroft.

You must order your Academic Dress by Friday 22 June 2018.

A full refund is available (subject to criteria) if you are not able to attend your ceremony. If you do not order your gown in time for your ceremony, you may have to graduate in absentia.

Take a look to see what your Academic Dress will look like.

Mortar boards and hats are not worn during the ceremony but are worn afterwards and for photographs. 

Collecting Academic Dress

You will need to collect your gown, hood and hat/mortar board from Ede and Ravenscroft in the Sports Hall at the Charles Wilson Building on the main University campus on the day of your ceremony.

Please allow at least 10 minutes to walk from main campus to the De Montfort Hall.

Ceremony details

Please check the timings for your ceremony carefully. You should allow time to collect your academic dress and ensure you and your guests arrive at De Montfort Hall in plenty of time for your ceremony. The Hall is in walking distance. Please allow at least 10 minutes to walk there from the University.

When you arrive at De Montfort Hall, you must check in via the Graduand’s Entrance, where you will be given your ticket. You must take your seat when you have checked in.

If you have personal belongings that your guests can’t look after, please put them in the cloakroom at De Montfort Hall. Access to the cloakroom is via the Guest’s Entrance at the front of the Hall.

For security and space reasons, luggage or other large personal items should not be brought to the Hall. Any such items brought to the venue will be placed under an awning outside the Hall. This will be supervised, but storage is at the owner’s risk and neither the Hall nor the University can accept responsibility for any loss or damage.

A schedule is given for each ceremony. Congratulations and enjoy your day!

11.00am ceremony

From 8.00am

Pick up your gown from Ede and Ravenscroft located in the Sports Hall in the Charles Wilson Building.

If you have time have your photo taken at Tempest Photography in the O2 Academy Percy Gee Building.

10.00am

Register at De Montfort Hall, collect your ticket and sit down.

Note: you must register by 10.45am. If you are late you may not be able to enter the hall

11.00am

Ceremony starts

12.30pm

Ceremony ends

If you have not done so have your photo taken at Tempest Photography in the O2 Academy Percy Gee Building

Return gown to Ede and Ravenscroft located in the Sports Hall in the Charles Wilson Building by 6.00 pm.

3.00pm ceremony

If you are attending a Departmental Reception prior to your ceremony, please collect your gown beforehand and ensure you leave in plenty of time to complete registration/take your seat at De Montfort Hall.

12.00pm

Pick up your gown from Ede and Ravenscroft located in the Sports Hall in the Charles Wilson Building.

 If you have time have your photo taken at Tempest Photography in the O2 Academy Percy Gee Building.

2.00pm

Register at De Montfort Hall, collect your ticket and sit down.

Note: you must register by 2.45pm. If you are late you may not be able to enter the hall.

3.00pm

Ceremony starts

4.30pm

Ceremony ends

Return gown to Ede and Ravenscroft located in the Sports Hall in the Charles Wilson Building by 6.00pm.

 

What happens during the ceremony

  • You will be asked to stand when the academic procession enters De Montfort Hall.
  • The National Anthem is sung and the Chancellor will make an opening speech.
  • The Registrar will ask you to stand as a group when it is time for you to be presented.
  • The Chancellor will say “By the authority of the Senate, I admit candidates both present and absent to the several degrees for which they are presented”.
  • Then you will sit down and you will be asked to go on the stage a row at a time. The order will be the same as the order printed in the programme.
  • Please leave programmes, paper and belongings on your seat and carry your mortarboard in your left hand.

  • When your name is called out by the Head of College, please walk to the Chancellor or the President and Vice-Chancellor, shake his right hand and leave the stage. If for cultural reasons you do not wish to shake hands, pause in front of the Chancellor and give a small bow.
  • The Chancellor or President and Vice-Chancellor will shake your hand. If you are a Doctoral student or prize winner he will say a few words.
  • The taking of ‘selfies’ on stage is not permitted, and you must also not create photo opportunities on stage by hugging or in any other way intruding on the personal space of any of the officiating officers.

  • Once all the degrees have been conferred there will be a closing speech by the Chancellor and the congregation is declared closed.
  • Please stand while the academic procession leaves the De Montfort and do not not leave the auditorium.
  • Once the procession has left, please sit down and wait to receive your degree certificate

Travel arrangements

graduates tossing hats in airLocation

The University of Leicester degree ceremonies take place at:

De Montfort Hall
Granville Road
Leicester
LE1 7RU

Travel

There will be signs and notices to help you, your family or friends find their way around campus on the day of your ceremony. De Montfort Hall is a short walk away from the main campus through Victoria Park. Please allow at least 10 minutes for this journey, as late arrivals will not be allowed into the Hall.

Travelling to Leicester by Air

If you are travelling from overseas you are strongly advised to travel to Leicester the day before your ceremony. If you require a visa to travel to the UK please contact graduation@le.ac.uk and request a graduation invitation letter. You will need to provide the full names of all your guests. Please note that by issuing this letter, the University does not guarantee all guests will receive a guest ticket for your ceremony.

Travelling to Leicester by Rail

Travelling to Leicester by Bus/Coach

Travelling to Leicester by Road

Traffic around campus and the De Montfort Hall will be heavy, so allow plenty of time when planning your journey to Leicester.

Accommodation

With a great range of facilities, tranquil setting and excellent transport links.  College Court is the University's conference and events venue. Our guests are able to benefit from fine dining in the College Court Restaurant and a restful and relaxing stay in our 123 bedroom hotel.

Parking

There are public car parks on Granville Road and in the Leicester City Centre.

Disabled parking will be available at the De Montfort Hall, University Road entrance, but only if you made a request at the time of application. If you have requested a disabled parking permit, this will be posted or will be available for collection at De Montfort Hall depending on whether you requested for your tickets to be posted or collected during the registration process.

Outstanding tuition fees

Can I graduate if I still owe fees?

You will not be able to graduate if you owe tuition fees to the University (Senate Regulation 3.28). Your name will not be included in the graduation programme and you will not receive your certificate.

This also applies if you have been sponsored and your sponsor has not yet paid your full fees.

If you have a debt, you will have received email reminders to your University email account from the Fees Payment Office or your Distance Learning Hub. You must clear your debt in full by TBC in order to be eligible to attend graduation.

If you are a campus-based Undergraduate, Postgraduate Taught or campus-based/distance learning Postgraduate Research student, please contact the Fees Payment Office in relation to your debt.  If you are a distance learning Undergraduate or Postgraduate student, please contact your Distance Learning Hub in relation to your debt.

Your debt must be cleared in full by TBC in order to be eligible to attend your graduation ceremony.

Graduation FAQs

Why haven't I got the number of guest tickets I asked for?

We can only guarantee two guest tickets per graduand. Additional tickets are allocated on the basis of demand for each ceremony, which means it's not always possible to meet all requests for more than two tickets. If any guest tickets are returned or unused, we will make these available on a first come, first served basis on the day of your ceremony at De Montfort Hall. This cannot be guaranteed and demand is likely to be high.

If we have been unable to allocate you more than two tickets in advance, you will need to speak to us on the day of the ceremony. Please do not contact us before this as unfortunately we will be unable to help.

What is the cut off for Research students to be eligible to graduate?

The deadline for processing awards in order for Research students to be able to graduate in July is 12.00noon 29 June 2018.  The Doctoral College Office must have received all of the following by this date:

  • All pre-viva reports
  • Chair’s report (if applicable)
  • Completed and signed Joint Report (post viva report)
  • Confirmation from examiners that any required amendments have been completed
  • Confirmation from the Library that they have received the final hard bound copy of the thesis, ethesis (electronic version of their thesis) and final submission form.

Please note students cannot be awarded their degree until all of the above are received. Unfortunately, this is not a flexible deadline.

If you have any queries please email pgresearch@le.ac.uk or call +44 (0)116 229 7666.

How long does my ceremony last?

Ceremonies typically last 1½ to 2 hours.

My guests need to apply for a visa to attend my ceremony - how do I get proof from the University?

Contact graduation@le.ac.uk and request a 'graduation invitation' letter. You will need to provide the full names of all your guests.

Please note that by issuing this letter, the University does not guarantee that all guests will receive a guest ticket for your ceremony. We only guarantee two tickets per graduand.

Can I bring personal belongings to the ceremony?

For security and space reasons, luggage or other large personal items should not be brought to the Hall. Any such items brought to the venue will be placed under an awning outside the Hall. This will be supervised, but storage is at the owner’s risk and neither the Hall nor the University can accept responsibility for any loss or damage.

I do not wish to shake hands when I receive my degree for cultural reasons.

This is fine, however you should pause in front of the Chancellor/Vice-Chancellor and give a small bow.

Can I take photos or selfies during the ceremony?

Guests are permitted to take photos/videos during the ceremony as long as they do not stand or walk about or in any other way impede the enjoyment of other guests. We accept that graduands will also want to take photos of their friends as they graduate, but again, the ceremony flow must not be impeded or delayed by this. The taking of ‘selfies’ on stage is therefore not permitted, and you must also not create photo opportunities on stage by hugging or in any other way intruding on the personal space of any of the officiating officers.

We feel sure that you will recognise how disconcerting and even threatening such actions can seem; a simple handshake is the required and appropriate gesture of acceptance of the award.

I am not attending my ceremony. Can someone collect my certificate on my behalf?

We are not able to give a certificate to anyone other than the person named on the document. If you do not collect your certificate in person at your ceremony, it will be posted to you at the address which you have provided.

Will I get a HEAR?

For undergraduate students, the HEAR (Higher Education Achievement Report) provides a single comprehensive record of your achievement of your time at the University of Leicester. This includes academic work, extra-curricular activities, prizes and employability awards, voluntary work and offices held in student union clubs and societies that have been verified by the University of Leicester. It is a digital transcript you can access once you have completed your studies; this means that it cannot be printed.

You are eligible for a HEAR if you graduated from an undergraduate campus-based course from 2012 onwards.

Graduates of the following programmes are not eligible to receive a HEAR:

  • School of Medicine
  • Humanities
  • Education PG Cert and PGCE courses
  • Lifelong Learning courses
  • Erasmus and Joint Year Abroad (JYA) students

How will I get my HEAR?

We will create an account for you and contact you when it is ready to be activated. This will be after you have received your final award and your degree is conferred.

You can view your HEAR at gradintel.com, but please note that it will not be available until we have contacted you.

How will potential employers access this information?

Although the HEAR is a digital record, if you are applying for a job, you can authorise the employer to view your HEAR in support of your application. Full details will be supplied when your HEAR is ready and you log onto gradintel.com.

 

Should you have any other queries, please contact us by phone on 0116 252 2448 or email graduation@le.ac.uk.

Top tips for Graduation

Graduation is an important moment in any student’s life – a chance to celebrate academic achievements in the company of family, friends and colleagues.

We’ve put together a list of top tips to help you prepare for your special day.

Location, location, location

Are you confident about your travel to the ceremony? Why not take a look at the University’s travel arrangements guide for information about location, travel and parking.

Timing is everything

Whether your ceremony is 11.00am or 3.00pm, it's important that you read the ceremony details for the day to ensure that everything runs smoothly and on time.

Essentials

Your graduation gown won’t have pockets, so remember to bring a bag to put your essentials in, or wear clothing with pockets beneath your gown. After all, your hands will be occupied with holding your degree certificate and University brochure!

Lights, camera, action

Don’t forget that your ceremony will be streamed live online, so be sure to send the link to anyone who is unable to attend.

Fancy footwear

We all want to look good on our big day – after all, you deserve to look and feel your best! Do remember that you’ll be on your feet for most of the day so wear comfortable footwear that won’t leave you hobbling across the stage!

Get camera happy

Graduation will be one of the most memorable days of your life, so make sure to capture it all on your phone and camera! Don’t forget to tag us in your photos, along with #LeicesterGrad18

Arrange a meeting place

Once the graduation ceremony is over, students often flock to the doors all at once. It’s a good idea to arrange a meeting place with family and friends so you can find them easily.

Keep in touch

The University of Leicester is overwhelmingly proud of all of its graduates and we hope you will keep in touch through the Development and Alumni Relations Office.

Enjoy yourself!

Your graduation ceremony is the culmination of all your hard work and academic success. Enjoy the day and be proud of all you have achieved!

Certificates and transcripts

Receiving a certificate

If you attend graduation, your degree certificate will be presented to you at your ceremony.

If you do not attend graduation, your certificate will be posted to the address that you gave us when you completed the "Certificates and Graduation" link within the Study tab of MyStudentRecord.

Please note: if we do not have an up to date address, we will be unable to post your certificate.

If you are subsequently not available at that address to receive your certificate, we cannot issue another. You will need to wait until your postal service returns the certificate to us; at which point we will arrange for it be be posted to your new address.

If your certificate is lost you may be asked to pay for a replacement.

Course Type Graduation Date Certificate Issue Date

Taught undergraduate campus-based

Taught postgraduate campus-based

Distance learning degrees

July 2018

Posted from TBC

If you were expecting your certificate to be posted but you have not received it please contact the Graduation Team (graduation@le.ac.uk).

Certificates will not be sent if you have deferred your graduation or have any outstanding tuition fee debts.

Transcripts

For students who attend graduation, you will receive a single transcript at the ceremony. If you are not attending the ceremony a transcript will be posted to you with your certificate.

If you need additional copies, you can purchase them via shop@le.ac.uk.

Postage

All certificates and transcripts will be sent via Royal Mail. For UK addresses, these will be sent via Royal Mail Signed For. For international addresses these will be sent via Royal Mail International Signed For.

Once your certificate and transcript have been posted you will be emailed a tracking number which you can use to track your delivery online.

Some students may wish to purchase DHL delivery for their certificates and transcripts. You can purchase this online.

Once you have received your graduation invitation, you can purchase DHL delivery.

Alumni Association

Welcome to your Alumni Association

Alumni AssociationThe University of Leicester adds more than 4,000 new alumni to its family every year, and this ever-growing network has now reached over 154,000 members. As soon as you graduate you will join fellow alumni such as:

  • Natalie Bennet, Leader of the Green Party
  • Will Tudor, Actor
  • Selina Nwulu, Young Poet Laureate for London 2015

The Alumni Association is a great resource that you can call upon at any time and the Development and Alumni Relations Office (DARO) is here to help you make connections and to keep in touch.

DARO aims to ensure that the graduate community, both in the UK and Overseas, enjoys a rewarding and enduring involvement with their university. We aim to create and sustain connections with alumni and hope that you want to get involved and will want to contribute to your university for years to come.

Whether it is through your business expertise, by offering guidance and mentoring, work placements and internships to current students, or by making a philanthropic gift to the University, alumni can have a long-term, positive impact on Leicester and its students.

Benefits and Services

Graduates automatically join our Alumni Association on graduation day. The Association gives access to a terrific resource which can be called upon at any time. Whether you are seeking career opportunities or support, fellow University of Leicester alumni and the Alumni Relations Office can give the assistance you need.

The Development and Alumni Relations Office exists to maintain strong links with graduates, parents, friends and supporters of the University of Leicester through a programme of events, services and communications.

One of the best ways we can do this is by helping you to set up alumni ‘chapters’. These can be organised as either informal or formal alumni groups, designed to help you reconnect, network, and socialise with each other. They can also help the university with particular projects such as increasing student recruitment, launching a fundraising appeal, volunteering to mentor students or recent graduates, or helping us organise events linked to our forthcoming Centenary.

We are also responsible for encouraging and stewarding philanthropic gifts to support a range of needs, including bursaries for students, campus facilities and state-of-the-art research equipment.

Alumni are able to keep up-to-date with University and graduate news through our annual magazine, regular e-newsletters, and via our alumni social media channels. Our programme of events is also a popular way for graduates to reconnect, from the annual Alumni Black Tie Dinner in London, to our 'Leicester on Tour' events and reunions for alumni and their families.

The University is a charity and was founded on philanthropic donations from local families - and we'd love you to get involved to help us in our fundraising efforts. From helping with bucket collections to running a marathon, you could support everything from student societies to lifesaving medical research.

You can access the following information on the development and alumni relations website pages:

Alumni Upcoming Events

Latest Alumni News

Setting up an Alumni Chapter

Our Alumni

How we support you

Support us

Alumni E-Newsletter

 

E: alumni.relations@le.ac.uk      

T: +44 (0) 116 223 1071

 

LinkedIn: University of Leicester Alumni Association

Twitter: @LeicesterAlumni

Facebook: facebook.com/leicesteralumni

Website: www.le.ac.uk/alumni

Graduation volunteer roles

Briefing documents for staff volunteering for the Graduation ceremonies.

Thank you for volunteering to assist with the forthcoming degree ceremonies.  The ceremonies will be held at De Montfort Hall from Tuesday 11 July to Friday 14 July 2017. 

This briefing document will provide you with a short description of the various roles you can volunteer for.  Please note that roles 1 to 12 are overseen by the Registry Operations team.  Please direct any queries you may have about these roles to Aboo Aboobaker: amra3@le.ac.uk.  Roles 13 to 16 are overseen by the Events team.  Please direct any queries you may have about these roles to Katie Morris or Clare Chisholm: kmm48@le.ac.uk or cc336@le.ac.uk

We will be running two training sessions to provide all volunteers with an overview of all the roles and the ceremony proceedings.  The training sessions are scheduled to take place on Tuesday 4 July, 10am to 11am and Wednesday 5 July, 2pm to 3pm.  The venue for the training sessions will be confirmed in due course.

Please note that if you are Marshalling for the ceremonies, Christian Kitchener will be responsible for arranging and delivering the required training sessions.  Christian can be reached by email on ck154@le.ac.uk

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Checklist

Use our graduation checklist to make sure that you have done everything you need to do before the ceremony, and know what to do on the day.

Contact Us

If you have any general enquiries about your graduation please contact the the Graduation Team on 0116 252 2448 or graduation@le.ac.uk

Leicester Connect

Leicester Connect is a dedicated online social platform helping alumni stay connected with the University and fellow graduates from around the world. It gives you access to university news, information about alumni chapters, careers advice, and more.