Recruitment & HR Support

Before starting any recruitment process, please contact Karen Monger,, Ext 7095, to discuss your recruitment requirements.

Step 1: How do I hire someone?

There are 3 ways of recruiting a person:

  1. HR (Recruitment) – via a contract of employment (open ended or fixed term).
  2. Unitemps – via a contract of service, on a casual/short term basis.
  3. Self-employment – with a consultancy agreement.

To find more information and guidance on above, visit: How do I hire someone

Step 2: Getting your role approved & advertised

To advertise a vacancy, you must have funding approved, together with an evaluated Job Summary Form (JSF).  The routes to achieving this will differ depending on whether the post is funded by the University, or via external funds, and whether the post is new, or replacing somebody who has left.

To find more information and guidance on above, visit:  Getting your role approved and advertised

On this page you will find:
Sample Job Summary Forms

Post Approval Forms                                     
Research Funding Forms
Research Support Office Contacts List 

 Step 3: The Selection Process

There are specific procedures to be followed for shortlisting and interview arrangements, which must be adhered to.  To find further information and guidance on this, visit: The Selection Process

On this page, you will find:

Before the Interview Day - Guidance and Checklist                             Acceptable right to work documents
On the Interview Day - Guidance and Checklist                                    Equal opportunities policy 
Invitation to interview template                                                             
Further information regarding requesting references 

Please note:

The shortlisting grid must be completed fully and emailed back to and Karen Monger

Step 4: Making an offer

Once you have completed the interview process, you will need to collect and complete specific documents before a formal offer letter can be issued. These vary slightly depending on the nature of the funding for the role but are summarised below:

  • An appointment form (if the post is funded by the University) or an approved  RSA2 (if the post is externally funded)
  • Satisfactory references (two for grades 1 to 5 and three for grade 6 or above)
  • Verified copies of all documents as detailed in the  Right to Work Checklist 
  • Verified copies of all qualifications listed as essential on the Job Summary Form

All of the documentation should be forwarded to the Recruitment Team.  Once the information has been received, they will send out an offer letter to the candidate by email.  When the candidate has accepted, they will add them onto the HR/Payroll system (known as SAP).

To find further information and guidance on above, visit: Making an offer

Step 5: Induction

On the employees start date, the new employee must have a new staff induction.  For further information, please see the Induction Checklist form.  This will be sent out by Recruitment to the new employee, prior to start date.

The new employee will also require a departmental induction.  Please contact Karen Monger or Brankica Besevic in the department to arrange this prior to the member of staff starting employment.

For further information regarding the below or any other recruitment matter, please visit: Recruitment at the University of Leicester

  • Recruiting from outside of the EEA
  • Redeployment
  • Other ways to recruit
  • Recruitment Forms and documents

For further advice or guidance on recruitment matters, please contact the recruitment team on or 0116 252 5639.

The key contact in the HR Recruitment Team for Molecular and Cell Biology is Lizzy Silk

What are the Department's responsibilities?

Who is my Departmental contact?

Recruitment                                      Karen Monger,, Ext 7095

                                                        Brankica Besevic,, Ext 7037

Promotions/Merit Awards                   Karen Monger,, Ext 7095

All other HR issues                            Karen Monger,, Ext 7095

                                                        Brankica Besevic,, Ext 7037 

Where can I find the relevant University guidance?

Annual review

Human Resources web pages

Recruitment Service guide


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Department of Molecular and Cell Biology

T: +44(0)116 229 7038

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