Notice of Intention to Submit a Research Degree Thesis for Examination

You will need to give your Notice of Intention to Submit to the Doctoral College Office at least three months before you submit your thesis for examination.
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Research students must give their Notice of Intention to Submit at least three months before the date on which to submit their thesis for examination. The Notice of Intention to Submit is given to the Doctoral College Office and will start the process by which your examiners are recruited and appointed.

Giving your Notice of Intention to Submit three months before thesis submission means that examiners will be in place by the time your thesis is submitted and avoids any unnecessary delay between then and your viva voce examination.

Thesis Submission Date

Your thesis must be submitted for examination on or before the date on which you will complete the maximum registration period for your degree - in the case of PhD students this is four years (full-time) or seven years (part-time/distance learning). You can find separate advice on registration periods for research degrees.

If you have experienced significant difficulties which mean that you may not be able to submit your thesis on time, you must discuss these with your supervisor as early as possible - and at least three months before your expected thesis submission date. If your supervisors feel that it is appropriate, they may support you in making a request for a short extension of your registration.

Giving Your Notice of Intention to Submit
Step 1 Discuss Submission With Your Supervisors

If you have not already done so, you should discuss your Notice of Intention to Submit with your supervisors. This is an opportunity to make them aware  of your plans and to agree with them a date by which you will let them have a final draft of your thesis so that there is time before the expected submission date for them to read and comment on your thesis and you can incorporate these comments in the version that you submit.

Remember that your supervisors' opinion of your work is advisory only - even if your supervisors express confidence in your thesis, you must not take this as a guarantee that it will pass examination and that decision rests with the examiners alone.

Step 2 Complete the Notice of Intention to Submit Form

Please complete the Notice of Intention to Submit form:

Step 3   Return Your Completed Notice of Intention to Submit Form

You can return your Notice of Intention to Submit form by email to the pgresearch@le.ac.uk or leave this at the Service Desk, Student Services Centre, ground floor of the Charles Wilson Building.

If you are returning your Notice of Intention to Submit form by post, please send this to:

The Doctoral College Office
University of Leicester
University Road
LEICESTER
LE1 7RH

 

You will receive an email confirmation that your Notice of Intention to Submit form has been received; please allow at least fourteen days for this.

Giving Late Notice of Intention to Submit

If you do not give your Notice of Intention to Submit at least three months before you submit your thesis, it is unlikely that your examiners will be appointed in time and that your viva voce examination may be delayed. If you do not give your Notice of Intention to Submit on time you must do so as soon as possible afterwards.

After Giving Notice of Intention to Submit

On receipt of your Notice of Intention to Submit, the Doctoral College Office will contact your School/Department to ask them to nominate your examiners. Once appointed your examiners will contact you directly with advice on your examination date and other arrangements. Normally your viva voce examination will take place within three months of the date on which you submitted your thesis.

There is no need to give a revised Notice of Intention to Submit if your expected thesis submission date changes - for example, if you find that your thesis is ready for submission early than you had anticipated. If have already given your Notice of Intention to Submit and your expected submission date changes, please notify the Doctoral College office by email to pgresearch@le.ac.uk 

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