Submission of Thesis for Examination

You must be registered on the date that you submit your thesis to the Doctoral College Office for examination and you must submit within your maximum registration period unless you have been granted an extension of registration.

The responsibility for deciding whether to submit your thesis for examination rests with you and your decision should take account of the opinion of your supervisory team. Please note however that your supervisory team’s opinion is advisory only, and an opinion that the thesis is ready for submission must not be taken as a guarantee that a degree will be awarded. The decision to award a degree rests wholly with the examining team.

Research students may like to consult the Adobe Acrobat (PDF) Thesis Submission and Examination Guidelines.

Step 1 Ensure Your Thesis Meets University Formatting and Binding Requirements

Check that the formatting and binding of your thesis meets University regulations

Please note, both copies must be perfect bound (also known as thermal or hot glue binding). Comb or spiral binding is not acceptable, nor is insertion into a ring binder or slide binder.

If you have any queries regarding layout or referencing please raise these with your supervisors in the first instance.

Step 2 Complete a First Submission of Thesis Form

You can complete a form in person when you submit your thesis to the Doctoral College Office.

If you will not be submitting your thesis in person then please download a form, complete this and enclose it with your thesis or email the completed signed form to

We cannot send your thesis for examination until we have a signed form from you.

Step 3 Pay Any Outstanding Fees

Please pay any fees that are outstanding. This includes tuition fees, bench fees etc.

We are unable to send your thesis out for examination until we have confirmation that all of your fees are paid.

Step 4 Submit Two Soft-Bound Copies of Thesis to the Doctoral College Office

Print Services can print and bind your thesis and deliver this to the Doctoral College Office on your behalf.  It can take a number of working days to print the thesis.  Please do factor this in when sending your thesis for printing.  If Print Services are delivering your thesis directly, then please remember to send us your completed and signed first submission form.  You can email this to

You can deliver your thesis in person.  To deliver in person, please come to the Student Services Centre, ground floor of the Charles Wilson Building.  The Student Financial and Administration desk will be able to take the two soft bound copies of your thesis.

If you are planning on posting your thesis then this can be sent to the Doctoral College Office (we would recommend recorded delivery):

Doctoral College Office
University of Leicester
University Road


What Happens Next?

We will extend your email and library access to allow you to prepare for your viva.

If examiners are in place we will send your thesisout for examination. If examiners are not yet approved, then we will send your thesis out as soon as formal appointments are made.

We will email you and let you know when your thesis has been sent out.


If you are a full-time international student studying towards a doctoral degree on a Tier 4 visa you may be eligible to apply for the Doctorate Extension Scheme.

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