Examiner and Examination Chair Responsibilities

The attention of research degree examiners and Chairs is drawn to the following specified responsibilities.
Internal Examiner Responsibilities
  • making all arrangements for the viva exam, including any subsequent re-viva if the student is referred for resubmission, and communicating these arrangements to the research student and the external examiner(s)
  • notifying the Doctoral College Office of the date and time at which the viva voce examination will take place
  • ensuring that they are familiar with senate regulations specifically relating to available award descriptions and viva outcomes
  • undertaking an assessment of the thesis in advance of the viva exam and completing an independent pre-viva report which must be submitted to the Doctoral College Office at least one day before the viva takes place
  • conducting the viva exam with the external examiner(s) and agreeing a joint decision with them
  • advising the research student of the decision made by the examining team
  • providing the research student with a verbal report (minor amendments) or written report (major amendments or referral for resubmission) on the amendments required by the examining team
  • preparing a joint post-viva report with the external examiner(s) and submitting this to the Doctoral College Office together with a copy of the written report on amendments required by the examining team
  • assessing the amendments made by the research student and then confirming whether these have been completed satisfactorily (where minor or major amendments were specified)
  • assessing the resubmitted thesis and, if needed, conducting a further viva exam if the examining team has decided that the research student should be referred for resubmission
External Examiner Responsiblilities
  • undertaking an assessment of the thesis in advance of the viva exam and completing an independent pre-viva report which must be submitted to the Doctoral College Office at least one day before the viva takes place
  • conducting the viva exam with the internal examiner and agreeing a joint decision with them
  • agreeing with the internal examiner the amendments that the student will be asked to make
  • preparing a joint post-viva report with the internal examiner
  •  assessing the amendments made by the research student and then confirming whether these have been completed satisfactorily if the examining team comprises two external examiners (and either minor or major amendments were specified)
  • assessing the resubmitted thesis and, if needed, conducting a further viva exam if the examining team has decided that the research student should be referred for resubmission
Examination Chair Responsibilities
  • providing the examining team with administrative and/or procedural advice as needed
  • submitting a chair's report detailing the conduct of the viva which should take place in a professional, fair and transparent manner
  • ensuring that the examining team’s joint decision on completion of the viva exam is consistent with the approved award descriptions and viva outcomes

If the examining team comprises two external examiners and does not include an internal examiner, the chair of the viva will also be responsible for making all arrangements for the exam, including any subsequent re-viva if the research student is referred for resubmission, and communicating these arrangements to the research student and the external examiners.

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