Viva Voce Exam Arrangements

Research students must successfully complete a viva voce examination to be awarded a research degree. Where a research student is asked by the examiners to resubmit their thesis the examiners should decide after they have assessed the resubmitted thesis whether a second viva examination is needed.

The internal examiner (or Chair where two external examiners are appointed) is responsible for making all arrangements for the viva exam including:

  • agreeing a suitable time with the examiners and the research student
  • booking a suitable room/equipment for the exam
  • making any specific arrangements relating to the assessment of the practical element of a practice-based degree submission
Accommodation for External Examiners

Where external examiners are travelling to the viva from a distance and need to book overnight accommodation then this should be booked via:

College Court Conference Centre
Knighton Road
Tel: 0116 244 9669


Learn more about examiner fees and expenses.

Requests for Viva Examinations to be Held Off-Campus

In very exceptional circumstances departments may need to request that viva exams are held off-campus.

Exceptional circumstances will include instances where international research students are unable to secure a visa to travel to the UK for their viva exam. Exceptional circumstances do not include instances such as inclement weather, illness by any member of the examining team, conflicting engagements, and financial issues.

Where an off-campus viva examination is being sought the request should be made to the Doctoral College Office with as much notice as possible and departments are asked to note that very specific criteria apply.

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