Eligibility to Work in the United Kingdom

It is a condition of UK immigration law that the University verifies and retains appropriate documentary evidence of the right to work in the UK of anyone appoint to undertake work. This includes external examiners and applies to examiners of all nationalities.
Verification of Documents

To comply with this requirement external examiners must bring their eligibility to work in the UK documentation with them to the viva. This needs to be an original document and should be brought in person.

Eligibility documentation should be checked and verified by the department on the day of the viva and scanned copies of all documentation should be sent to the Doctoral College Office by email to pgresearch@le.ac.uk

If external examiners are travelling to the viva from abroad and entering the UK under the “permitted paid engagements” route then the Doctoral College Office should be contacted if a formal appointment letter is needed for this purpose. Examiners may also need written confirmation of the arrangements for the viva from the candidate’s department in support of their application.

Unfortunately the University is unable to pay the examination fee where eligibility documentation is not provided.

Any queries about eligibility to work in the UK should be directed to the Doctoral College Office by emailing pgresearch@le.ac.uk

Acceptable Forms of Documentation

Nationals of the EEA and Switzerland

  • A passport showing that the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the United Kingdom and Colonies having the right of abode in the United Kingdom.
  • A passport or national identity card showing that the holder, or a person named in the passport as the child of the holder, is a national of the European Economic Area or Switzerland.
  • A residence permit, registration certificate or document certifying or indicating permanent residence issued by the Home Office, the UK Border Agency or UK Visas and Immigration to a national of a European Economic Area country or Switzerland.
  • A permanent residence card issued by the Home Office, the UK Border Agency or UK Visas and Immigration to the family member of a national of a European Economic Area country or Switzerland.
  • A Biometric Residence Permit issued by the UK Border Agency or UK Visas and Immigration to the holder which indicates that the person named in it is allowed to stay indefinitely in the United Kingdom, or has no time limit on their stay in the United Kingdom.
  • A passport or other travel document endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the United Kingdom, has the right of abode in the United Kingdom, or has no time limit on their stay in the United Kingdom.
  • An Immigration Status Document issued by the Home Office, the UK Border Agency or UK Visas and Immigration to the holder with an endorsement indicating that the person named in it is allowed to stay indefinitely in the United Kingdom or has no time limit on their stay in the United Kingdom, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • A full birth certificate issued in the United Kingdom which includes the name(s) of at least one of the holder’s parents, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • A full adoption certificate issued in the United Kingdom which includes the name(s) of at least one of the holder’s adoptive parents when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • A birth certificate issued in the Channel Islands, the Isle of Man or Ireland, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • An adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • A certificate of registration or naturalisation as a British citizen, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • A letter issued by the Home Office, the UK Border Agency or UK Visas and Immigration to the holder which indicates that the person named in it is allowed to stay indefinitely in the United Kingdom when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

Non-EEA/Swiss Nationals

  • A passport or travel document endorsed to show that the holder is allowed to stay in the United Kingdom and is allowed to do the type of work in question, provided that it does not require the issue of a work permit.
  • A Biometric Residence Permit issued by the UK Border Agency or UK Visas and Immigration to the holder which indicates that the person named in it can stay in the United Kingdom and is allowed to do the work in question.
  • A work permit or other approval to take employment issued by the Home Office, the UK Border Agency or UK Visas and Immigration when produced in combination with either a passport or another travel document endorsed to show the holder is allowed to stay in the United Kingdom and is allowed to do the work in question, or a letter issued by the Home Office, the UK Border Agency or UK Visas and Immigration to the holder or the employer or prospective employer confirming the same.
  • A Certificate of Application issued by the Home Office, the UK Border Agency or UK Visas and Immigration to or for a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old when produced in combination with a positive confirmation letter from our Employer Checking Service.
  • A residence card or document issued by the Home Office, the UK Border Agency or UK Visas and Immigration to a family member of a national of a European Economic Area country or Switzerland.
  • An Application Registration Card issued by the Home Office, the UK Border Agency or UK Visas and Immigration stating that the holder is permitted to take employment, when produced in combination with a positive confirmation letter from our Employer Checking Service. 
  • An Immigration Status Document issued by the Home Office, the UK Border Agency or UK Visas and Immigration to the holder with an endorsement indicating that the person named in it can stay in the United Kingdom, and is allowed to do the type of work in question, when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.
  • A letter issued by the Home Office, the UK Border Agency or UK Visas and Immigration to the holder or the employer or prospective employer, which indicates that the person named in it can stay in the United Kingdom and is allowed to do the work in question when produced in combination with an official document giving the person’s National Insurance Number and their name issued by a Government agency or a previous employer.

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