Induction Guidance: Line Manager

This section suggests areas of good induction practice for the role of the line manager to enhance your School/ Departmental induction.

Pre-arrival Preparation

Depending on the new starter's grade, the wait from interview to a new staff member’s first day can be a long one. Therefore, it’s important to have the right amount of contact with your new starter before their arrival.

We recommend:
• Sending a welcome email to the new starter at least 2-3 weeks before their start date which outlines the arrangements for their first day.

  • Signposting your new starter to the College’s New Staff webpage.
  • Notifying colleagues of the start date for your new member of staff.
  • Liaising with the School Administrator regarding the start date of your new starter at least 2 weeks before their arrival, (the School Administrator will then prepare their induction schedule and welcome pack).
  • Arrange a pre-arrival meeting over coffee or lunch with the new starter to discuss their role and to answer any questions (if applicable).
  • Arrange a suitable Mentor for your new employee (if applicable).
HR Induction Checklist The central HR Induction Checklist should be used to plan all staff inductions.

The Recruitment Team will forward an electronic copy of the Induction Checklist to your new staff member before they arrive. Please ensure this is completed, signed by yourself and your new starter and returned to the Recruitment Team shortly after their first week, (

Welcome Letter/ E-mail

Good induction practice has shown how a welcome letter from the Head of Department can significantly improve the new starter’s induction experience.

A good Welcome Letter should include:

  • The School/ Department’s achievements over the last 12 months
  • The School/ Department’s priorities and challenges for the next 12 months
  • A personalised warm welcome addressed to the new starter

This can be emailed to the new starter before their arrival or provided as part of the welcome pack for their first day.

Access a Template Welcome Letter

DSE Assessment Some new starters may wish to request modifications and adjustments to their workstation before arriving.

You may wish to signpost the new starter to:
Mandatory Training

All new staff are required to complete Mandatory Training. The majority of Mandatory Training can be found on Blackboard and new starters will be able to study at their own pace with the exception of the workshops: Welcome to the University of Leicester: New Staff Induction and the Introduction to Health and Safety.

We recommend explaining the mandatory training requirements to new starters during their first month of employment. To find out more, please visit the HR Induction Checklist.

Work Shadowing Some new members of staff may benefit from work shadowing during their first few weeks. Depending on the grade of the new starter, it may be beneficial to dedicate time for work shadowing within the induction schedule. If this is something that might benefit your new member of staff, your School Administrator can organise this as part of their induction schedule.

Induction Progress Meetings Some new staff have commented on how they’ve benefited from seeing their line manager frequently over their first 3 months of employment. The College recommends arranging regular check in meetings with the new starter to ensure they understand their role and are settling in well. The frequency of these meetings is dependent on the role, grade and individuality of the new starter.


Line Manager's oversee their new starter's probation period, (if probation is applicable to the role). Good practice recommends that Line Managers have a series of regular probation meetings with their new starter over the course of their probation period. Find out more about probation.

Introduction to the College

Most new starters from Professional Services, Academia and Research have provided feedback on how they have benefited from having a session with their line manager to understand the structure and workings within the College. Therefore, it is recommended that during the end of the new starter’s first month, the line manager meets with their new starter to explain how their School or Department works within the College.

We have designed the following resources to help:
College of Social Sciences, Arts and Humanities: Professional Services Team Structure Chart
College of Social Sciences, Arts and Humanities: Academic Team Structure Chart

Evaluation of Induction

To continue the on-going improvement of your School/ Departmental induction programme, the College has designed an Evaluation Form for your new starter to complete after their first 3 months of induction.

We ask that School Administrators send this form by email to new staff after their first 3 months of employment. New staff should return this back to their School Administrator. School Administrators should forward any suggestions or improvements onto the College for review and/ or action by emailing

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Contact Details

College of Social Sciences, Arts and Humanities

Kathy Baddiley-Davidson
(PA to Head of College, Henrietta O'Connor):
+44 (0)116 252 2679

Denise Challinor
(PA to Director of Operations, Ruth Daly):
+44 (0)116 252 3875

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