Information for Staff and Students

Blackboard

Blackboard is the University of Leicester’s online learning environment, where course details for both staff and students can be found.
Visit Blackboard and see help pages.

Booking a meeting room

The CS meeting room (room 529) can be booked via a paper diary system located in room 539. The meeting room has a small conference table, PC, projector and screen (seats approx. 15).

Conferences

Prior to booking travel, the Conference/Training leave form must be filled out. Download form in word format.
Once completed, send to csorders@le.ac.uk for the finance team to check prior to gaining HoD approval.

If the conference is overseas, then you must arrange University Travel Insurance http://www2.le.ac.uk/offices/insurance/insurance-and-claims-advice-1/travel).

Keep all receipts related to your travel, fill in the EC1 travel claim form (EC1) and forward this and receipts to the finance team csorders@le.ac.uk. If your form has not been completed correctly, it may be returned to you and delay your reimbursement.

University financial regulations may be found via the following link:  http://www2.le.ac.uk/offices/finance/staff/regulations/5.-employee-expenses

Working with a Disability

The University's policy document on Reasonable Adjustments to working conditions is available here.

Forms

Downloadable forms used within CS

Health and Safety

The Departmental health and safety contact is Mrs Jillian Ashmore ja29@le.ac.uk
The University Safety Office provides information and procedures relating to all aspects of health and safety and may be found at: http://www2.le.ac.uk/offices/safety-services/general-health-and-safety

Human Resources

The Human Resources provide webpages which contain much useful information and give access to University employment policies. They also provide the Employee Self Service portal which allows employees access to information about themselves and to view their pay records

Induction for new starters (staff and students)

A wealth of information is available for new staff starters from the University homepage http://www2.le.ac.uk/staff/newstaff
For new postgraduate research students, please refer to the following link: http://www2.le.ac.uk/departments/gradschool/zone

New starters are welcomed to the Department by their PI and team members, and undertake bespoke inductions so that they always have a point of contact for any queries. The full induction process is described in this pdf document.
Cancer Centre Induction Protocol

All new starters are required to have a building safety induction and a Departmental safety induction

Further health and safety information

Individual groups have their own Laboratory Safety Supervisors assigned (LSS). The LSS will also undertake an individual lab safety induction with all laboratory members.
COSHH assessments must be undertaken for all chemicals that bear risk phrases, and the individuals must familiarise themselves with these prior to undertaking any laboratory-based work.

Information Governance

The University requires that all new starters undertake mandatory training in Information Governance (IG).
In addition, CS mandates that all individuals associated with the Department undertake the MRC IG training  available here . Certificates from this training once completed should be forwarded to Dr Lynne Howells lh28@le.ac.uk.

IT support

For IT help visit IT Services, for all you need to know about IT at the University.

If you need any local advice on IT issues, disposal of IT equipment, device encryption or data storage requirements, please contact the Departmental IT manager Mr Jon Naylor nay@le.ac.uk.

Jon Naylor is the Department's IT representative and is responsible for arranging and renewing IT registration for staff and external collaborators. To set up a staff account it is necessary to have the SAP reference number for that employee. External collaborator accounts require more information and staff members who wish to have such an account set up for someone should complete this form.

Contact IT Services Desk on 0116 252 2253, at ithelp@le.ac.uk or through IT Self Service, to make a request or report an issue. 

Leavers

When members of staff leave the Department, they will have a leavers exit interview for further information on leaving requirements. Staff will also be given the opportunity to fill in and return an exit survey form. This enables us to capture information on destinations, assess staff experience during their time with us and enable us to act on any suggested improvements.

PGR Fees

http://www2.le.ac.uk/research/degrees/how-to-apply/fees

Prose

All research students are required to record their supervisory meetings and log any training events they have attended on a monthly basis. This can be done via the following link https://www2.le.ac.uk/offices/red/rd/prose-guide-for-pgrs

Purchasing

The University is soon to introduce the Smarter Purchasing system. Further information can be found at https://www2.le.ac.uk/offices/finance/smarter-purchasing
The finance team provide a point of contact for purchasing enquiries csorders@le.ac.uk

Procedures

Internal procedure guidance and laboratory SOPs

Research Support (grant applications/costings/post award support)

Full support for grant applications/MTA/funding agreements can be found from the Research Enterprise Division http://www2.le.ac.uk/offices/red
The college of Medicine, Biological Sciences and Psychology is supported specifically by the team found at the following site http://www2.le.ac.uk/offices/red/college/mbsp
The CS finance team can also help to work up costings for your application csorders@le.ac.uk.

Security and swipe cards

The Department is situated across RKCSB and the Osborne Building based at the Infirmary, and the Hodgkin Building and Henry Welcome Building at Main site. All sites require an ID card to be worn at all times.

When you have your building induction, Mrs Jillian Ashmore (ja29@le.ac.uk) will make arrangements for your ID card to be made available. 

Seminars

A wide variety of seminars are available across the University. There is also a bi-monthly seminar programme in CS that gives the opportunity for all postgraduate research students to present their research to the wider Department.

X: drive

The shared departmental filestore (x: drive) is administered by Jon Naylor (nay@leicester.ac.uk). The area is used to stored shared administrative data and records. Access is routinely provided to staff and PGR students and queries about access should go to Jon Naylor in the first instance.