Email Signatures - A Reminder

Email signatures provide a standard sign off at the bottom of your email and usually include your name, job title, department and contact details. If you don’t use signatures or haven’t updated yours for a while please read on.

We have been advised by the Information Assurance Service that staff should not use a scan of their actual handwritten signature as their email signature because of the potential for it to be re-used inappropriately.

To update your signature in Microsoft Outlook go to Tools > Options > Mail Format > Signatures then edit or create and save your signature, visit the IT Help website for step by step instructions.  

You can see from the example of the updated email signature below the three “corporate” lines underneath the individual contact details we advise staff to use.

------------------------------------------ 

Michelle Crooks 

Internal Communications Officer

Marketing Communications Office

Division of Corporate Affairs and Planning

University of Leicester 

Tel: 0116 252 5105 

Email: mc234@le.ac.uk

Elite Without Being Elitist

Times Higher Awards Winner 2007, 2008, 2009, 2010, 2011

Follow us on Twitter http://twitter.com/uniofleicester

We would also like to advise against the use of image files in email signatures and themes as these increase the size of the email and fill inboxes.