Email Signatures - A Reminder
Email signatures provide a standard sign off at the bottom of your email and usually include your name, job title, department and contact details. If you don’t use signatures or haven’t updated yours for a while please read on.
We have been advised by the Information Assurance Service that staff should not use a scan of their actual handwritten signature as their email signature because of the potential for it to be re-used inappropriately.
To update your signature in Microsoft Outlook go to Tools > Options > Mail Format > Signatures then edit or create and save your signature, visit the IT Help website for step by step instructions.
You can see from the example of the updated email signature below the three “corporate” lines underneath the individual contact details we advise staff to use.
Internal Communications Officer
Marketing Communications Office
Division of Corporate Affairs and Planning
University of Leicester
Tel: 0116 252 5105
Elite Without Being Elitist
Times Higher Awards Winner 2007, 2008, 2009, 2010, 2011
Follow us on Twitter http://twitter.com/uniofleicester
We would also like to advise against the use of image files in email signatures and themes as these increase the size of the email and fill inboxes.