Project portfolio

Project
Number
Project NameDescriptionProject ExecutiveProject Manager
305 My Day (SLC) Creation of a University Mobile App / Portal utilising the Collabco MyDay product. This piece of work will deliver the identified Minimum Viable Product (MVP), and look to support the SLC Tranche 0 deliverables. 

This piece of work is being run as a standalone Agile team.
Geoff Green Nik Mobbs
319 Attendance Management for Students (AMS) The projects consists of implementing a student monitoring system to capture student attendance as well as provide a means to analyze the captured data. This ensure compliance with the requirements of the UKVI to allow the University to recruit international students. Geoff Green Rebecca Smith
321 Uniware EPOS tills system (SLC) Phase 1 - The aim of the project is to replace the current Micros ePOS till system with a new system provided by Uniware. Implementation will be across the entire University estate, including mobile outlets, outlets in the Student Union, Oadby student village and the DeMontfort University Bookshop. Proposed go live is 1 August 2016. Geoff Green/Trevor Paige Jon Gunnell
322 Supported PC project This project will develop and roll out a new suite of managed services for PCs (Windows and Linux) and Macs, so that by the end of 2016 there will be no unsupported devices on the University network.
These services will address data security, software delivery, encryption and other security options to make it as simple as possible for staff to (i) keep data safe, (ii) keep devices up to date, and (iii) comply with Information Assurance Policies.
Julian Ketley Ian Colledge
329 P2P Improvements 2016 Purchase-to-Pay (P2P) refers to the business processes that cover activities of requesting (requisitioning), purchasing, receiving, paying for and accounting for goods and services.
• The project scope is restricted to SAP related changes and support relating to end-to-end P2P processes only.
• ITS support for changes to the 3rd Party AP Automation solution provided by Cogent Consulting will be restricted to specification and testing only.
• The scope is assumed to include all outstanding (Open) requirements (High, Medium and Low) as defined in the Business Requirements XLS.
Richard Griffiths Nick Adkins
330 Project Server

The current Portfolio Management spreadsheets used within the PPMO are no longer fit for purpose or functioning as designed.  The installation of MS Project Server Online will enable a new system of record for inflight projects which will provide better:

1) Project progress reporting

2) Simple level Portfolio reporting

3) Resource allocation and Project Capacity management

Without this in place, ITS are unable to effectively track project progress, highlight risks and issues, manage project resources and prioritise workload.
337 Jira Upgrade and Processes Upgrade JIRA to version 7.2.2 and establish support and working processes for JIRA use across ITS Michael Dunmore James Mostyn
339 KX Upgrade & Process An upgrade to the RACS instance of Kx to the latest version of the software and to implement the Kx Registrations module to support conference delegate self-registration. Anne Harvey Lee Knapton
340 Externals in SAP This project is to configure SAP and FIM to handle External identities in SAP.  It covers the design, testing and implementation of this, and the work to move all External identities currently in the FIM Portal in to SAP.  The work also improves the way FIM handles org units to a more flexible approach to changes of this type of data in SAP. Chris Tilbury Richard Firth
342 RED Iris Upgrade An upgrade is required to IRIS, the UoL Research information Management System, to implement new modules in support of REF. Juliet Bailey Pete Evans
344 SAP BPC for RED An implementation of SAP BPC (Business Planning and Consolidation) is proposed to meet the RED requirement for Research Income Forecasting. Pauline Muya Ian Colledge
345 Room Service Upgrade 3.1 An essential upgrade to Room Service application used in RACS to support accommodation management.  This upgrade is required to prevent the application falling out of support. Anne Harvey Alex Hamilton
346 SITS Upgrade

An upgrade of SITS and its components to the latest release to ensure continued vendor support.

Laura Freeman Lee Knapton
401 Office 365 To develop and implement various Office365 services across the University for staff and students Liz Bailey Rebecca Smith
402 SAP and SITS Obsolete Data Removal Implementation of the Records Management Policy for digital records in the SAP & SITS Systems Guy Reay Richard Firth
403 Windows 10 Deployment This project will deliver a sustainable Windows 10 based set of services for end users.  It will also provide the services necessary to efficiently and effectively manage, monitor, and deploy an end user computer environment. Chris Tilbury Richard Firth
405 FIM to MIM Upgrade Required maintenance to our identity platform to both ensure we continue to have a supported platform and can also benefit from improvements particularly around supported browsers for FIM Portal/SSPR. Chris Tilbury Nick Adkins
406 Office 365 staff email upgrade This project is to move the existing staff email into Office 365 alongside student email. The existing campus based email servers will be decommissioned and be replaced by a minimal footprint virtual exchange service to support cloud hybrid architecture in the short-medium term. Liz Bailey James Mostyn
407 BMS Upgrade An upgrade is required to the Schneider Electric StruxureWare BMS Enterprise Server to support operational expansion of the service. Richard Thomas Richard Firth
410 OSV Upgrade Required upgrade of our staff telephony service to remain within the supported configuration as agreed as part of our ongoing maintenance arrangements.  This upgrade includes the OpenScape Voice (OSV), Switchboard and Contact Centre services. Chris Tilbury Nick Adkins

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