Staffing Policy Committee
Terms of Reference
To be responsible to Council and Senate for the following matters:
1. a) the development and implementation of staffing policy, procedure, and practice in respect of the following:
- appointments (with the exception of appointments specifically covered by the Statutes)
- promotions and grading
- remuneration arrangements, including pension rights and other benefits in kind, other than in relation to matters within the purview of the Remuneration Committees reporting to Council
- disciplinary action and dismissal
- leave arrangements
- equal opportunities (in relation to staffing matters only)
- staff appraisal
- staff development and training
- staff welfare matters
- industrial relations matters;
b) receiving reports on national and local negotiations and consultations with the recognised trade unions and approving, for recommendation to Senate and Council, as appropriate, conditions of service for all categories of staff;
c) monitoring and keeping under review staffing policy, procedures and practice.
2. The Committee has delegated authority to discharge the following functions:
a) the appointment of staff in all grades
b) the promotion and regrading of staff in all grades
c) the award of additional increments and achievement bonuses, other than in relation to matters within the purview of the Remuneration Committees reporting to Council
d) the appointment of heads of departments
e) grants of leave of absence and study leave
f) the award of honorary titles
g) confirmation of probation
3. The Committee has delegated responsibility for the following functions included in 2 above to individual officers and sub-committees as shown in the table below:
|
Function |
Delegated to |
|---|---|
|
Appointment of staff |
Selection panels, as specified in the University’s Guidelines to the Recruitment and Selection of Staff. (The authority to formally offer appointments resides with the Vice-Chancellor, the Registrar and Secretary and designated members of the Personnel, Estates and Accommodation Offices) |
|
Promotions to Personal Chairs, Readerships and Research Grade 10 |
Senior Staff Promotions Advisory Panel |
|
Promotions to Senior Lecturer |
Academic Staff Promotions Committee |
|
Promotions to Grade 10 (other than Academic and Senior Research Staff) |
Grade 10 Promotions Committee |
|
Promotions to Grade 9 (other than Academic Staff) |
Grade 9 Promotions Committee |
|
Promotion of Research staff to grades 7 and 8 |
Research Promotions Committee |
|
Regrading of staff to grades 2 – 8 (other than Academic and Research Staff) |
Regrading panels and Review Panel |
|
The award of additional increments and achievement bonuses to Academic and Research staff |
Academic and Research Staff Merit Award Committee |
|
The award of additional increments and achievement bonuses to staff in grades 6 – 9 (other than Academic and Research staff) |
Grades 6 – 9 Merit Award Committee |
|
The award of additional increments and achievement bonuses to staff in grades 1 - 5 |
Grades 1- 5 Merit Award Committee |
|
Appointment of Heads of Department |
Vice-Chancellor |
Membership
a) The Chairman of Council
b) The Vice-Chancellor
c) Two Pro-Vice-Chancellors appointed by the Vice-Chancellor (one of whom is chair)
d) one member appointed by Council, from amongst the lay members of the Council
e) four representatives of the Senate, made up of one Head of Department from each of the four Colleges
f) The President of the Students’ Union (unreserved business only)
Duration of appointment
(a), (b), (c) ex officio
Members appointed under (d) shall serve for one year in the first instance, renewable annually for a period not exceeding his or her appointment as Pro-Vice Chancellor.
The period of office of members appointed under (e) and (f) shall be three years.
Members appointed under (e) are eligible for immediate re-appointment on the expiration of their term of office.
Members appointed under (f) are eligible for re-appointment twelve months after the expiration of their term of office.
Reports to: Senate and Council
Secretariat: Personnel Services
