Raising University Invoices
All University invoices must be raised by the Cashier’s Office and accounted for in the SAP Finance System. The Finance Office’s Taxation Section will provide advice to departments on the appropriate treatment of VAT.
Where a department wishes to request that the Cashier’s Office issues an invoice to a customer for the supply of goods or services by the University the department must complete and submit a Miscellaneous Sales Invoice Request Form.
Where departments require an invoice to be withdrawn or amended they must use the Miscellaneous Credit Note Request Form
The University’s expectation is that all invoices raised will be paid within the University’s 30 day credit period. The Cashier’s Office will send reminders to customers and chase debts in line with the University’s debtor policy
Collection and Banking of Income
All income should be paid to the Cashier’s Office and the custody and transit of monies received must comply with the requirements of the University’s insurers.
Where income is received by a department the appropriate Remittance Advice Form must be completed and submitted along with the income received.
This form must accompany any cash payments to be paid into the University’s bank account through the Cashier’s Office
This form must accompany any cheque payments to be paid into the University’s bank account through the Cashier’s Office
This form must accompany any cheque or credit card vouchers to be paid into the University’s bank account through the Cashier’s Office